Administrative Assistant

Robert Half • Walnut Creek, CA • 3w ago

Description

We are looking for a detail-oriented Administrative Assistant to join our team in Walnut Creek, California. In this long-term contract position, you will play a vital role in supporting program managers and ensuring the smooth operation of various administrative tasks. This opportunity is ideal for someone who enjoys working in a dynamic environment and is eager to take ownership of projects while wearing multiple hats.

Administrative Assistant Responsibilities:

Provide comprehensive administrative support to program managers, including scheduling meetings, maintaining calendars, and managing correspondence.

Organize and maintain records, files, and program documentation to ensure efficient access and audit readiness.

Track project timelines, deliverables, and key milestones, ensuring deadlines are consistently met.

Oversee the Zendesk platform to handle customer inquiries effectively, assigning tickets to appropriate staff and ensuring timely responses.

Maintain and update the customer database to guarantee accuracy and reliability.

Assist with social media management by creating and scheduling posts, designing graphics, and supporting campaign initiatives.

Utilize tools such as Adobe Creative Suite or Canva to design flyers, mailers, and other communication materials.

Collaborate with team members using platforms like Slack and Google Suite to streamline workflows and communication.

Support data entry tasks and ensure the accuracy of information input into various systems.

Coordinate appointments and schedules, ensuring seamless organization for program activities.

If you are interested in this Administrative Assistant position, please submit your resume today!

Requirements - Minimum of 3 years of experience in administrative roles or related fields.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.

Familiarity with tools like Zendesk, Slack, and social media platforms.

Strong organizational skills with the ability to manage multiple priorities effectively.

Excellent written and verbal communication skills.

Experience with design tools such as Adobe Creative Suite or Canva is preferred.

Ability to work independently and collaboratively in a small company environment.

Bachelor's degree in Communications, Business Administration, Public Relations, or a related field is preferred but not required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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