Maintenance Administrative Assistant

BEAUMONT - CITY OF • Beaumont, TX • 3w ago

JOB SUMMARY: This position is responsible for maintaining an accurate inventory of parts, and scheduling preventative maintenance on all equipment using RTA software, as well as ordering supplies, parts, and materials as needed to maintain adequate levels of supplies to perform the PMs. (Formally titled - Inventory Clerk/RTA Administrator/Administrative Assistant)

WORK SCHEDULE:

Forty (40) hour work week, with varying hours including one (1) hour lunch period.

Must be available to work anytime BMT service is provided.

Must be able to work overtime when required and/or directed.

Must be able to work some Saturdays, be on-call and fill-in, as needed.

Must be available during disaster and emergency events.

REPORTS TO: HR and Finance Manager

DESCRIPTION OF DUTIES/RESPONSIBILITIES:

Responsible for data entry of work orders, parts, and materials in the RTA software (Preventive Maintenance and Inventory), road call tracking, fuel log, PM and detail tracking.

Responsible for data entry of all operations reports into the organization's data network.

Utilize equipment manuals for all parts ordering

Responsible for creating and receiving purchase orders for preventative maintenance parts, and shop supplies as needed

Responsible for receiving, checking, and tagging parts in

Responsible for keeping parts room organized and clean

Responsible for tracking parts return and warranty claims

Responsible for issuing parts and materials

Responsible for scheduling vendor repairs and oversees outsourced maintenance of equipment

Responsible for compiling estimates for repairs and providing them to the required parties

Responsible for oversight of shop printed materials, bus postings, and posting safety messages

Responsible for producing monthly technical reports

Maintains and conduct random and annual inventory counts/records as scheduled by HR and Finance Manager

Maintains uniform inventory inclusive of new orders, issuance, and returns.

Maintain Materials Safety Data Sheet inventory and program compliance

Ensure compliance with OSHA and organizational safety guidelines

Work with Maintenance manager to produce preventative maintenance schedules for all equipment and vehicles

Process and count daily fares and completes related reports

QUALIFICATIONS:

High School diploma or GED

Valid Texas Driver's License

Experience in transportation parts and materials handling

Pre-employment background check and drug screen required

Must demonstrate regular and consistent attendance and punctuality.

SKILLS REQUIRED:

Proficient in Word and Excel software

Ability to @type at least 35 WPM

Ability to effectively communicate verbally and in writing in the English language

Ability to plan, schedule and coordinate assigned tasks

Ability to establish and maintain effective and professional working relationships with co-workers and supervisors

Able to learn and operate the RTA software

Ability to compute simple math calculations

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is performed inside the shop, fuel area, yard, office area, transfer station, on or about bus stop or responding to road calls. On occasions may be subject to elements such as fumes, gases, dust, grease, smoke, oil, noises, and extremes in temperature / humidity.

The employee is regularly required to sit, walk, listen, and to lift 40 pounds. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, and ability to adjust focus. Physical ability requires to be mobile, bend, stop, stand, climb ladders, and or stairs, reach to adjust equipment or materials, simultaneous use of both arms and both feet, Requires simple grasping and fine manipulation as well as hard grasping and medium dexterity. This position requires occasional out of town travel for training or career development purposes.

FSLA STATUS: Non-Exempt

REVISION DATE: February 2025

DISCLAIMER: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management's assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Transit Management of Beaumont is an Equal / Affirmative Action Employer and Complies with the American with Disabilities Act.

Transit Management of Beaumont/First Transit is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Transit Management of Beaumont is also committed to providing a drug-free workplace.

Apply by submitting a complete application to TMB Human Resources Director at 550 Milam Street, Beaumont Texas 77701. Administration positions applicants are encouraged to attach a resume / curriculum vitae.

For applications, job description inquiries please call the TMB Human Resources Director at: 409-835-7895

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