Administrative Assistant - 25001358

DESCRIPTION/RESPONSIBILITIES: Administrative Assistant Location: Fairless Hills, PA The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant.

What we offer you!

Competitive compensation

Comprehensive benefit plan (medical, dental, vision and more)

401(k) retirement savings plan

Paid time off (vacation, holidays, PTO)

Employee discount programs

Career growth opportunities

What you will be doing:(1st Shift)

Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party

Point of contract for various administrative and process needs

Interacts with customers and staff by answering incoming calls and addressing requests

Prepares check requests

Processes departmental invoices for payment

Conducts analysis and research to address invoicing questions

Coordinates meeting room availability and lunch as necessary

Orders and maintains building supplies

Assembles and analyzes information, manuals, agendas, correspondence and memoranda

Responsible for safety communication & tracking responses

Updates shared reference information

Processes and tracks postage spend and return postage

Monitor building safety & security, inspect and requests technicians as needed

Minor maintenance and equipment repairs

Building orientation for visitors and temps

Supervising service contractors and vendors

Assist and coordinate employee activities

Transcribes notes, letters, memos and/or reports and may take dictation

Produces KPI reports, graphs, charts, presentations

May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis

Executes purchases based upon approved requisitions obtained from business clients

Prepares accurate, time data collection and reporting off-key performance indicators

Uses business software systems to retrieve information, verify inventory levels and process

Answers mail and inquiries; follows up with other departments to ensure that requests are carried out

Completes both routine and non-routine daily and weekly assignments

Interacts with multiple internal/external clients

Electronically corrects ticket processing errors to be uploaded into JD Edwards system

Other duties as assigned

What makes you great:

Excellent interpersonal skills and high professionalism

Proficient in MS Office

Minimum 2+ years Administrative Support is preferred

Outstanding oral and written communication

H.S. Degree is required

Excellent phone etiquette

Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely

Scheduled 7:30 am -- 4:30 pm with occasional requirement for additional hours outside routine schedule

Ability to safely use general tools and ladders to make minor repairs as needed

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Linde Gas & Equipment Inc

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Administrative Assistant - 25001358