Proposal & Marketing Specialist

Middleton, Wisconsin, United States

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CBS2 is currently recruiting for a: Marketing Specialist reporting to the Marketing Leader.

At CBS², we are a dynamic, woman-owned small business that thrives on innovation and collaboration, fostering a culture where every team member's voice is valued and empowered.

We specialize in providing top-notch architectural, engineering, surveying, construction management, and grant writing services dedicated to positively impacting our communities and environment through exceptional quality and performance.

CBS² is seeking an energetic, highly motivated, detail-oriented, self-starter to join our team as a Marketing Specialist.This is a full-time role based out of any of our five locations.

The Marketing Specialist will support proposal development, graphic design, and marketing initiatives across the company. This role will play a key part in coordinating proposals, developing professional marketing materials, and supporting website content and company branding efforts. Working closely with the marketing team, project managers, technical staff, and leadership, this individual will manage multiple deadlines, contribute creative solutions, and help ensure consistent, high-quality deliverables that support CBS²'s growth and client-focused approach.

Duties & Responsibilities:

Coordinate the development, preparation, and submission of proposals, qualifications packages, presentations, and other marketing pursuits.

Manage proposal schedules, deadlines, document formatting, and supporting materials to ensure accurate and timely submissions.

Collaborate with project managers, technical staff, and leadership to gather project information, staff qualifications, and content for proposals and marketing initiatives.

Design and produce professional marketing materials, including company brochures, project sheets, presentations, and promotional materials.

Utilize Adobe Creative Cloud, particularly InDesign, Illustrator, and Photoshop, to develop and edit marketing and graphic design deliverables.

Support the maintenance and updating of company website content, project information, photography, and other digital marketing resources.

Maintain consistent branding, messaging, and visual standards across proposals, marketing materials, and company communications.

Organize and maintain marketing assets, proposal templates, project descriptions, staff resumes, and related resources.

Assist with social media content, internal communications, company events, and employee engagement initiatives as needed.

Collaborate with marketing team members to balance priorities, share responsibilities, and support ongoing projects.

Perform other duties as assigned.

Requirements & Qualifications:

Required Qualifications:

Minimum of 2 years of professional experience using Adobe Creative Cloud, particularly InDesign, with working knowledge of other Adobe design tools.

Experience creating, editing, and formatting professional documents, presentations, or marketing materials.

Proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.

Strong organizational skills with the ability to independently manage multiple projects, deadlines, and shifting priorities.

Strong attention to detail, with a focus on accuracy, quality, and consistency.

Effective written and verbal communication skills.

Ability to work independently while maintaining a collaborative, team-oriented approach.

Ability to manage deadline-driven work and coordinate input from multiple contributors.

Experience with Deltek Vantagepoint CRM and Kantiv proposal software is preferred but not required.

Desired Skills & Experience:

Associate's or bachelor's degree in Marketing, Graphic Design, Communications, or a related field.

Graphic design certification or related professional training.

Experience supporting proposal development, particularly within architecture, engineering, construction, or professional services.

Experience developing marketing collateral, brochures, digital graphics, or other branded materials.

Familiarity with website content management and digital marketing platforms.

Experience supporting social media content development and company branding initiatives.

What's in it for you:

Supportive and laid-back family culture

Benefits - 100% paid premiums for medical, vision and dental

Generous PTO - minimum of 4 weeks to start

401k Safe Harbor plan

Flexible work schedule

Growth opportunities!

We are not accepting unsolicited resumes or candidate submissions from third-party recruiters, agencies, or search firms for this position.

CBS² is an Equal Opportunity Employer and will not discriminate against or harass any employee or applicant based on race, color, creed, religion, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, marital status, familial status, status with regard to public assistance, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

CBS² is committed to taking affirmative action to ensure equal opportunity in all employment practices, including hiring, promotion, compensation, training, and other terms and conditions of employment.

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Proposal & Marketing Specialist