Niagara Falls. Habitat for Humanity. Administrative Assistant $23 - $26/hour.

Niagara Area Habitat for Humanity (NAHFH) is seeking a highly organized, detail oriented, mission driven individual to join our team as Administrative Assistant. This newly created position reflects the growing needs of the affiliate and reports to the Executive Director, providing administrative, financial and program support across the affiliate. This role is crucial in ensuring efficient day-to-day operations within the affiliate while also supporting programs, volunteers, community partners, and Habitat partner families.

Position Description The Administrative Assistant provides administrative and program support for Niagara Area Habitat for Humanity (NAHFH). Reporting to the Executive Director, this position supports office operations, organizational communications, recordkeeping, billing functions, and affiliate programs while serving as a first point of contact for staff, volunteers, partner families, and the public. The position plays an important role in ensuring the efficient day-to-day operation of the affiliate through effective administrative and program support, and record management.

Essential Duties Serve as the first point of contact for visitors, callers, and general inquiries, providing information and directing requests to the appropriate staff member Manage incoming and outgoing communications, including phone calls, emails, mail, and messages Maintain efficient office operations, including office equipment, supplies, filing systems, and administrative records In coordination with the Development Associate, work on the distribution of organizational communications and bulk mailings, including newsletters, program information, event materials, donor correspondence, and other affiliate communications

Qualifications Required Strong organizational skills with exceptional attention to detail, accuracy, and follow-through Excellent written, verbal, and interpersonal communication skills with the ability to interact professionally with the staff, homeowners, volunteers, donors, vendors, board members, community partners, contractors, and the public Strong customer service skills and the ability to respond to inquiries professionally, courteously, and confidentially Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace Valid driver's license, reliable transportation, and willingness to travel locally as needed Ability to perform the physical requirements of the position, including occasional lifting and carrying of materials weighing up to 25 pounds, navigating stairs, and moving throughout office, program, and event locations

Preferred Experience preparing invoices, processing deposits, maintaining financial records, or supporting accounts payable and accounts receivable functions Experience utilizing databases, CRM systems, project management software, and reporting tools Familiarity with QuickBooks or similar accounting software Experience coordinating mailings, maintaining records, scheduling meetings, and preparing reports Experience coordinating projects, programs, or multiple stakeholders in a nonprofit, housing, construction, or community service environment Familiarity with grant reporting, data collection, and compliance documentation Education and Experience Associate's degree in Business Administration, Office Administration, Accounting, Human Services, or related field and 1-3 years of relevant experience; or High school diploma or equivalent and 3-5 years of relevant administrative, billing, bookkeeping support, or nonprofit experience; or Equivalent combination of education, training, and experience demonstrating required knowledge, skills, and abilities

To apply forward cover letter and resume to: careers@niagarahabitat.org https://niagarahabitat.org/about/join-our-team/

Niagara Area Habitat for Humanity jobs

Administrative Assistant