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Position Description Medication Coordinator - TNEJanuary , 2025

Position

The Medication Coordinator provides administrative support and oversight of medication-related systems, including but limited to the management and distribution of medications as directed, maintenance of medication documentation systems, and ensuring compliance with medication-related policies, procedures and licensing regulations. The Medication Coordinator will report to the Program Manager.

Essential Duties

This position performs, but is not limited to, the following essential functions:

MEDICAL FUNCTIONS

Supervise residents self-administration of medication. Complete required training and review relevant policies, procedures and regulations pertaining to supervision of residents self-administration of medication.

Assist in checking and putting away new medication cycles as well as ordered PRNs.

Pack medications for client trips, self-administration, and discharge.

Collaborate with treatment team members in developing and implementing individualized plans and interventions pertaining to medication/medical needs.

Collaborate with clients regarding medication concerns or disruptions and follow-up with appropriate treatment team members in a timely manner.

Assist in scheduling client medical appointments and maintain communication with appropriate team members.

SYSTEM OVERSIGHT/DOCUMENTATION FUNCTIONS

Maintain organization of all medications and related materials to ensure accuracy of medication administration. This includes regular organizing of med carts/trays and maintaining a restocking schedule.

Ensure regulatory compliance of medication administration records (MARs) through ongoing oversight and monitoring.

Upload relevant medication related information, including MARs and refill report records, to electronic healthcare record system.

Assist in setting up new client medication administration records.

Check medication on a regular basis for refills, expired PRN orders and any possible irregularities/errors. Report/document any irregularities/errors as appropriate in accordance with relevant policies, procedures and regulations. Maintain regular contact with preferred pharmacies for refills and order renewals.

Utilize the electronic health record system to complete relevant treatment documentation, as assigned by supervisory personnel and in accordance with policies, procedures, licensing regulations and best practice standards of person-centered care.

Report any potential for lapse in pertinent medication order renewals required by prescribers.

Ensure adherence to all medication error policies and procedures, including notification and documentation. Participate in the development and implementation of corrective action plans following medication errors and/or policy non-compliances.

Ensure medication changes are appropriately documented and communicated in a timely manner.

Participate in the development, maintenance and implementation of medication administration procedures to ensure accuracy and consistency. Assist in updating protocols as needed to reflect changes in regulatory requirements or program needs.

TRAINING FUNCTIONS

Collaborate with nurse to provide new employee medication training. Participate in other areas of new hire orientation training as appropriate or assigned. Serve as a supportive role model for new staff members.

Assist in delivery of medication-related trainings and competency assessments for staff administering medication. Provide ongoing guidance and support to staff regarding medication policies and procedures.

Attend all required staff meetings and training as scheduled, completing all trainings assigned in Relias in a timelymanner. If unable to attend required meetings or trainings, proactively communicate needs with Program Manager and make alternative arrangements to review all meeting/training content.

GENERAL FUNCTIONS

Treat people we serve with dignity, respect, equity and unconditional positive regard. Estab

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Medication Coordinator