Activation Coordinator

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Activation Coordinator

Salary

$76,398.40 - $92,809.60 Annually

Location

City of Reno, NV

Job Type

Full-Time Regular

Job Number

598825P

Department

Parks and Recreation

Opening Date

11/07/2025

Closing Date

11/16/2025 11:59 PM Pacific

Description

Benefits

Questions

Description

Promotional Opportunity

This is an internal recruitment only for current qualified classified City of Reno Employees

The ideal candidate in this position will play a pivotal role in shaping events that bolster the economic impact of the City and foster local participation, while also attracting out-of-town interest. The ideal candidate has strong event coordination skills, excellent communication skills, and a passion for revitalizing public spaces. They are able to think creatively and strategically, identifying unique opportunities to activate underutilized spaces and bring the community together. T hey will plan and execute all City sponsored major and minor special events that activate underutilized public spaces in the city. They will manage and evaluate the activities, budget, facilities, equipment, contractors and volunteers for all qualifying special events within the City. The Activation Coordinator is a key member of the team and plays an important role in driving the success of the City's revitalization efforts.

We currently have one vacancy in the Parks & Recreation department, in which hiring will begin immediately following the close of this recruitment. This recruitment will also establish a list for future vacancies, which will be filled as they occur.

This is an internal recruitment to provide a promotional opportunity for all qualified current classified City of Reno employees .

The City of Reno is committed to providing equal employment opportunities to everyone. This commitment is an integral part of our efforts to ensure that we have a diverse and representative workforce that serves the community of Reno.

Examples of Essential Functions

Assume management responsibility for the activities and operations of all City-sponsored major and minor special events, including signature City-sponsored special events; oversee compliance with all applicable laws, policies, procedures, rules and regulations, including those set forth by the City, State, and the District Health Department.

Plan and execute events in underutilized and/or vacant public spaces, such as parks, plazas, and parking lots, with the goal of revitalizing and bolstering economic impact to the City; coordinating all aspects of City-sponsored special events in public spaces, including managing event logistics, permits, equipment rentals, and vendor contracts

Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within policy, appropriate service and staffing levels.

Plan, direct, coordinate, and review the work plan for the contract and assigned City staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.

Coordinate, direct, and oversee both contract and City staff who are designated to work on special events.

Negotiate, administer, and approve all special events expenditures and contracts.

Recommend, develop, and implement short and long-term goals and objectives for City special events; research and develop new funding and revenue sources.

Develop and present an event strategy that aligns with the overall City revitalization strategy to City management and City Council. Be responsible for executing policy decisions related to that strategy and develop metrics for measuring the success of events and report on outcomes to stakeholders.

Gather community input through meetings, surveys, and other methods when working with new major events and when evaluating existing major events.

Confer with citizens, downtown business groups, City departments, outside agencies, elected officials, and other groups about the design, planning, production and promotion of special events; recruit community and organizational support for special events.

Oversee and participate in the development and administration of the annual budget and special events budgets; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.

Oversee the permitting, licensing, and regulation of outside organizations and promoters producing events, including film shoots.

Provide production assistance and coordination of City services for sponsored, co-sponsored, non-city sponsored, or fee-paid events on public properties and rights-of-way.

Work with event promoters on marketing and promotion of major special events that may include public relations, advertising, and direct marketing.

Maintain adequate inventory of special events materials including signs, barricades, and other necessary promotion or safety items.

Serve as liaison for special events activities and operations with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues.

Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of special events; research and forecast trends in the amusement, entertainment, and leisure services industry.

Receive, review and process community applications for City special events, including reviewing and assessing event proposals and coordinating city sponsorship to offset event costs.

Respond to and resolve difficult and sensitive citizen inquiries and complaints.

Work flexible hours including evenings, holidays, and occasional weekends to accommodate event schedules.

Perform related duties as required.

Minimum Qualifications

The following minimum qualifications are required to be met at the time of application.

Combinations of relevant work experience and education that are equivalent to the following are acceptable.*

Education:

Bachelor's degree from an accredited college or university with major course work in Hospitality and Tourism Management, Marketing, Business Administration, Public Administration, Communication, or a closely related field.

*Each year of additional relevant work experience will substitute for one year of the education requirement.

Work Experience:

Three years of experience coordinating public events, conventions, and/or large-scale meetings and their corresponding logistics.

License :

Valid driver's license.

Bilingual candidates are strongly encouraged to apply.

Supplemental Information

To Apply:

Please submit your completed application and all additional information/documentation requested online atwww.reno.gov/jobsby November 16, 2025 at 11:59 p.m. PT. If a computer or mobile device is not available to you, suggested locations to submit an online application include: the City of Reno City Hall 2nd floor computer kiosk or Civil Service Office, any Nevada Job Connect location, local libraries, or educational facilities.

If you are having difficulty logging into yourgovernmentjobs.comprofile, please call the applicant support line at 855-524-5627.

Examination Process:

Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire. The examination will consist of online assessments, which include a Cognitive Abilities Test and an Employee Personality Profile, along with a Training and Experience evaluation (T&E) weighted as follows:

Training & Experience Evaluation (T&E) = 70%

Cognitive Abilities Test = 30%

Employee Personality Profile = Informational purposes only

Online Assessment Details:

Qualified applicants will be invited to participate in the online assessments once the recruitment has closed. These tests will be self-administered with no proctor, which means candidates will be able to complete them online at their convenience during the designated testing window.

The instructions and guidelines will be emailed to qualified applicants after the recruitment closes on November 16, 2025.Please make sure to check for emails around this time, including your spam folder, so that you do not miss this testing opportunity.All assessments must be completed within the designated testing window to move forward in the hiring process.

Training and Experience Evaluation (T&E) Details:

The T&E examination consists of a Supplemental Questionnaire. The questions may be viewed online under the tab marked"QUESTIONS" on the job announcement page. The T&E must be submitted online at the time of application.

Responses to your T&E questions should be consistent with the information given in your application details. Answers are subject to verification.

Failure to complete all of the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each supplemental question.

In order to receive credit for education or training, you must attach copies of your transcripts, diploma, or relevant certificates to your online application.

Resumes or questionnaires uploaded as attachments to the application will not be accepted in lieu of completing each question online.

"See Resume" or "See above," etc., are not qualifying responses and will not be considered.

Changes or corrections to your responses cannot be made once your application packet has been submitted.

TIP:It may be more efficient to develop your responses in a word processing document and then paste them into the online questionnaire to be submitted.

Notification:

Applicants are notified by email of their examination results. Applicants who do not meet the minimum qualifications will also be notified within two weeks of the job posting closing.

We highly recommend opting in to receive text message notifications. Follow-up text messages may include updates about your application, next steps, and interviews. If you haven't opted in before, the option will appear before you submit your application. If you've previously opted in or out, you can update your choice anytime in account settings in yourgovernmentjobs.comprofile.

Testing Accommodation:

We strive to ensure equal access for all individuals. If you require an accommodation due to a disability, you must inform the Chief Examiner by completing theAccommodation Request Form (https://forms.office.com/g/wTdNZh4Aih) by the closing date of this announcement. All requests will be handled with confidentiality and respect.

Employee/Veteran Preference in the Event of Tie Scores:

Promotional Examinations (Rule VIII, Section 7):

If two or more employees earn the same final score (including seniority points), veterans' preference will be applied if any of the tied employees have submitted proof of an honorable military discharge. This preference is only used to break ties. If a tie still remains, it will be broken based on seniority in the current classification. Proof of honorable discharge must be submitted with the application.

Seniority Points:

Seniority Credit (Rule VIII, Section 9):

Classified employees of the City of Reno shall receive seniority credit, which will be added to their passing score as follows:

The final ranking will include the seniority points added to the overall score of the examination process. For each full year of continuous service completed, 0.2 points will be added up to a maximum of ten (10) years... 2 points will be the maximum.

Appointment and Certification:

Appointments to positions in the City's Civil Service system are made on the basis of examination. Scores resulting from a competitive examination are used in determining a person's rank on an eligible register. The department may hire any of the persons referred. The names of those persons not hired may be considered when the next vacancy occurs, for as long as that register is viable.

Questions and Updates:

Questions about the information on this announcement and updates to application information should be directed to Civil Service at (775) 334-2223 orcivilservice@reno.gov.

The City of Reno is an equal opportunity employer. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, age, pregnancy, physical or mental disability, genetic information, veteran status, political affiliation, membership in an employee association, or any other protected class status applicable under federal or state law or City Charter.

Please use thisHealth and Welfare Benefit Link (http://www.reno.gov/government/departments/human-resources/benefits) to learn more about the City of Reno's great employee benefit plans and wellness programs.

Minimum Qualification Review

The following questions are a required part of your application for this position. Your answers will be used to assist the Civil Service Commission in evaluating your related work experience and education to determine that you meet the minimum qualifications for this position as listed on the job posting.

All information provided in your answers must be included for verification in the work experience section of your application and may be substantiated further by the City of Reno. Failure to provide a truthful response to all questions will be grounds for disqualification and you will not be considered further in the hiring process for this position.

By checking "I understand", you certify that you have read and agree to the above statement.

I understand

Are you a current classified City of Reno employee?

Yes

Do you have a valid driver's license?

Yes

Which of the following best describes your highest level of qualifying education?

High school diploma or equivalent

One year (30 semester/45 quarter hours) of college level coursework in hospitality and tourism management, marketing, business administration, public administration, or communications

One year (30 semester/45 quarter hours) of college level coursework in a closely related field

Two years (60 semester/90 quarter hours) of college level coursework in hospitality and tourism management, marketing, business administration, public administration, or communications

Two years (60 semester/90 quarter hours) of college level coursework in a closely related field

Three years (90 semester/135 quarter hours) of college level coursework in hospitality and tourism management, marketing, business administration, public administration, or communications

Three years (90 semester/135 quarter hours) of college level coursework in a closely related field

Four years (120 semester/180 quarter hours) or more of college level coursework in hospitality and tourism management, marketing, business administration, public administration, or communications

Four years (120 semester/180 quarter hours) or more of college level coursework in a closely related field

None of the above

In order for your education to be considered in meeting the minimum qualifications and/or to get credit for your education as part of the assessment process, you must attach a copy of your diploma or unofficial transcripts to your application.

Applications submitted without this required documentation will still be considered but without regard to attained education and may be rejected if the required relevant work experience is not apparent.

Have you attached verifiable documentation in the form of a college diploma or unofficial transcripts to your application?

Yes

Only answer this question if your course work is in another closely related field to this position.

How has your course work prepared you to perform the work of this position?

Which of the following best describes your qualifying paid work experience?

I have less than three years of experience coordinating public events, conventions, and/or large scale meetings and their corresponding logistics.

I have three years but less than four years of experience coordinating public events, conventions, and/or large scale meetings and their corresponding logistics.

I have four years but less than five years of experience coordinating public events, conventions, and/or large scale meetings and their corresponding logistics.

I have five years but less than six years of experience coordinating public events, conventions, and/or large scale meetings and their corresponding logistics.

I have six years but less than seven years of experience coordinating public events, conventions, and/or large scale meetings and their corresponding logistics.

I have seven years or more of experience coordinating public events, conventions, and/or large scale meetings and their corresponding logistics.

Provide a list of employers where you gained your qualifying paid work experience from the work experience section of your application. Include the name of the employer, your title, the amount of time you worked in the position (full-time equivalent), the work you performed and your level of responsibility.

This information must be provided in order to continue in the screening process,"See Resume" or "See Application" as a response may be grounds for disqualification.

Training and Experience Evaluation

The following section of the Supplemental Questionnaire is part of the Civil Service test for this position and must be completed online at the time of application. Questionnaires submitted as an attachment to the online application will not be considered. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. All responses must be verified by the applicant in the work experience section of this application.

Failure to provide adequate responses to the following questions may result in lower scores or disqualification from the selection process.

Do you certify that all information provided in the Supplemental Questionnaire is true and correct to the best of your knowledge?

Yes

Select all of the project management tasks you have performed as a routine part of your job responsibilities for at least one year or more.

Strategic event planning

Presenting to management or Council

Managing multiple events/projects

Developing project timelines and schedules

Setting goals and performance metrics

Conducting risk assessment and mitigation planning

Staff or volunteer supervision

Policy or procedure development

None of the above

To receive credit for your experience, support your response to the previous question by providing specific examples of the work you performed in each of the areas you selected.

Select all of the following event coordination duties you have performed as a routine part of your job responsibilities for at least one year or more.

Site logistics and coordination

Event permitting and compliance

Equipment rentals

Vendor coordination

Event scheduling

Volunteer coordination

Event reporting

Community sponsorship review

None of the above

To receive credit for your experience, support your response to the previous question by providing specific examples of the work you performed in each of the areas you selected.

Select all of the following financial tasks you have performed as a routine part of your job responsibilities for at least one year or more.

Developing Budgets

Forecasting Costs

Tracking Expenses

Processing Invoices

Sponsorship Funding

Preparing financial reports

Budget adjustments

Handling Payments/Refunds

Managing procurement card transactions

Reconciling accounts

None of the above

Select all of the following groups you have collaborated with as a routine part of your job responsibilities for at least one year or more.

Local businesses

Nonprofit partners

Tourism bureaus

City departments and/or other government agencies

Elected officials

None of the above

Select all of the following clerical/administrative activities you have performed as a routine part of your job responsibilities for at least one year or more.

Scheduling meetings or appointments

Coordinating internal and external schedules

Managing calendars

Reviewing applications or forms for accuracy

Processing permits or licenses

Communicating with applicants about missing information

Tracking application progress or approvals

Maintaining permit or application records

Serving as a primary contact or liaison for other departments and their staff

None of the above

Select all of the following internal staff coordination activities you have performed as a routine part of your job responsibilities for at least one year or more.

Working with multiple departments on event planning

Coordinating public safety logistics (Police/Fire)

Communicating permit or policy requirements to staff

Scheduling interdepartmental coordination meetings

Resolving scheduling or resource conflicts between departments

Negotiating solutions to competing priorities

Mediating disagreements among staff or teams

Adjusting event or project plans to meet multiple department needs

Assigning tasks to staff and monitoring progress

Presenting project or event updates in meetings

None of the above

To receive credit for your experience, support your response to the previous question by providing specific examples of the work you performed in each of the areas you selected.

Select all of the computer applications you have experience using as a routine part of your job responsibilities for at least one year or more.

Accela

Power BI

New World

GIS Maps

None of the above

Use the information found in the following scenario and instructions to answer this question. Scenario: You are managing a Saturday afternoon community event in a public plaza featuring live music, food trucks, and an art market. About an hour into the event, a nearby business owner contacts you, upset about the noise level and claiming that the event is blocking customer access to their storefront. Instructions: Detail how you would handle this situation, including the specific steps you would take, and the strategies you would use to keep the event running smoothly.

Use the information found in the following scenario and instructions to answer this question. Scenario: You are managing a Sunday morning event for which the event permit begins at 3:00 a.m. At 3:30 a.m., the event promoter calls to report that the road closure has not been implemented, and the area is still full of trash from a previous event. Instructions: Explain how you would handle this situation and communicate with internal staff and departments to resolve the issue quickly and ensure the event proceeds as planned.

Use the information found in the following scenario and instructions to answer this question. Scenario: During your first week at the City, you have been asked to plan an event in 30 days. The goal is to activate a riverside park/open space and engage the local community. You have a $50,000 budget. Instructions: In 2-3 paragraphs explain the @type of event you would organize and how it would help activate an underutilized space while encouraging community engagement.

Required Question

Employer

City of Reno

Address

PO Box 1900Reno, Nevada, 89505

Phone

(775) 334-2223

Website

http://www.reno.gov/jobs

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Activation Coordinator