Coordinator of Military Services

The Coordinator of Military Services coordinates services and support for military-connected students, including active-duty service members, veterans, and their eligible dependents. Serving as the University's School Certifying Official, this position administers VA education benefits, ensures compliance with federal and state regulations, and assists students in navigating benefit eligibility and certification processes. The Coordinator collaborates with campus departments to support the enrollment, records, and benefit needs of military-affiliated students.

Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.

Benefits Include:

Retirement benefits with an 8% match

Medical, Dental and Vision insurance

Free or discounted tuition for employees and dependents

Discounted Meal Plan

Discounted membership at the campus Wellness Center

Essential Roles and Responsibilities Include:

Serves as the University's School Certifying Official for VA education benefits. Certifies enrollment for eligible students, maintains required documentation and databases, and ensures compliance with Department of Veterans Affairs regulations as well as applicable federal and state policies. Responds to audits, reporting requests, and regulatory updates related to veteran education benefits.

Provides guidance and support to active-duty service members, veterans, and their eligible dependents regarding VA education benefits and military tuition assistance. Assists students with the benefit application process, explains eligibility requirements, and supports students in navigating enrollment, registration, and academic program options to maintain benefit eligibility.

Maintains accurate records and processes related to military and veteran students, including enrollment certification forms, benefit documentation, and database management. Coordinates with the Registrar, Financial Aid, Student Accounts, and other campus departments to ensure accurate processing of student records and financial benefits.

Leads compliance and program review visits related to veteran education benefits, including preparation of required documentation, coordination with campus partners, hosting review meetings, and completing follow-up actions related to findings or recommendations.

Participates in staff meetings, training programs, taskforce meetings, and collaboration with other departments as needed.

Desired Minimum Qualifications, Education, and Experience Include:

Required: Bachelor's degree

Preferred: Master's degree

Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.

Builds a culture of ready and earnest hospitality in the Office of Enrollment Services and throughout the university, in accord with Saint Benedict's admonition that all be received as Christ.

Knowledge and Skills Required:

The successful candidate will demonstrate strong organizational and administrative skills, attention to detail, and proficiency with Microsoft Office and data management systems. Experience interpreting policies, maintaining accurate records, and working with confidential information is preferred.

Commitment to high level of customer service

Knowledge of military culture and familiarity with educational benefits available to active-duty service members, veterans, and their dependents.

Working knowledge of Department of Veterans Affairs (VA) education benefits, including GI Bill programs, and Department of Defense tuition assistance.

Ability to interpret and apply federal, state, and institutional regulations related to veteran education benefits while ensuring compliance.

Strong organizational and administrative skills with the ability to maintain accurate records and manage detailed documentation.

Excellent communication and customer service skills, both written and verbal.

Ability to maintain confidentiality and manage sensitive student information.

Proficiency in Microsoft Office and the ability to work within student information systems and databases.

Ability to work independently and collaborate effectively with campus departments and external partners.

About the University of Mary

We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community (https://findthegoodlife.com/) of approximately 75,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,800 students, is accredited by the Higher Learning Commission of the North Central Association.

For more information on the University of Mary, please watch a short video by clicking on this link: https://youtu.be/Go37Hy6QrVs

Review of application materials will begin immediately. Position will remain open until filled.

To view all of our current openings, please visit our career page at https://universityofmary.applytojob.com/apply/ .

Equal Opportunity Employer

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Coordinator of Military Services