The Executive Assistant provides professional support to the Chief Financial Officer, which includes project management as well as administrative support responsibilities. Will be expected to independently set-up and manage the appointed office and administration functions. A proactive and solution-oriented mindset, and a quest for continuous improvement is essential. Maintain focus on timeliness and execution of tasks and deliverables every day.

Responsibilities

Provide administrative services to the CFO and his team of direct reports

Coordinate with the CFO and leadership group about any special projects, assignments, and company events

Provide administrative services for projects that are consistent with corporate goals and objectives

Responsible for management of day-to-day operations including schedules, correspondence, e-mail, phones, purchase requests, travel arrangements, presentations, etc.

Schedule appointments, conference calls, and coordinate arrangements for meetings

Support event planning as requested

Prepare various reports

Order and maintain supplies

Organize necessary office/desk moves for department

Prepare and process routine forms, documents, correspondence, expense reports, requisitions, purchase orders, etc. following standard procedures

Organize and maintain file system, prepare copies of correspondence and other written materials. In some cases, records may be of a highly confidential nature requiring discretion.

Work collaboratively to achieve goals and/or complete assigned tasks

Required Skills and Experience

High school diploma or general education degree (GED)

Must be highly organized, detail-oriented, and able to concurrently handle multiple priorities in a fast-paced work environment

High degree of personal and professional integrity and the ability to work with confidential information

Ability to be self-directed, take ownership, and see projects to completion in a timely manner

Ability to communicate effectively in oral and written form with senior management and employees throughout the organization

Demonstrate a high sense of responsibility and be able to work without close supervision

Must be able to accept and keep confidential information learned in the performance of the job

Proficient in Microsoft Office, Excel, Word, PowerPoint, and Outlook. Knowledge Zoom, MS Teams, SharePoint, Adobe PDF a plus; preparation of expense and reimbursement reports; and ability to quickly adapt to new technologies

Knowledge of proper formats for letters, proper grammar, spelling, and language usage; ability to produce neat, accurate correspondence

Ability to project manage highly desirable

Ability to perform administrative duties involving a high degree of accuracy, confidentiality, discretion, and independent judgment

Ability to work collaboratively and be a team player

Ability to work with all levels of management

Excellent interpersonal skills

Demonstrate willingness to adjust thinking and behavior

Ability to communicate in a manner that is timely, respectful, and open to other ideas

Preferred Skills and Experience

Minimum of 10 years' experience in an administrative support role, preferably for a C-suite executive.

Prior experience providing high-level support to Boards and Committees

Experience with electronic board portal (i.e. Diligent)

Notary certificate

LI-RC1

The annual U.S. base salary range for this full-time position is $81,650.00-$124,600.00. The base pay actually offered will vary depending on job-related knowledge, skills, location, and experience and take into account internal equity. Other forms of pay (e.g., bonus or long term incentive) may be provided as part of the compensation package, in addition to a full range of medical, financial, and other benefits, dependent on the position offered. For more information regarding Virgin Galactic benefits, please visit https://vgcareers.virgingalactic.com/global/en/benefits

Who We Are

Virgin Galactic is an aerospace and space travel company, pioneering human spaceflight for private individuals and researchers with its advanced air and space vehicles. We are making the dream of space travel a reality, delivering spaceflight at an unprecedented frequency, with the development of next generation space vehicles.

Export Requirements

To conform to U.S. Government export regulations, applicant must be a U.S. Person (either a U.S. citizen, a lawful permanent resident or a protected individual as defined 8 U.S.C. 1324b(a)(3) or be able to obtain the required authorization from either the U.S. Department of State or the U.S. Department of Commerce. The applicant must also not be included in the list of Specifically Designated Nationals and Blocked Persons maintained by the Office of Foreign Assets Control. See list here .

EEO Statement

Virgin Galactic is an Equal Opportunity Employer; employment with Virgin Galactic is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, gender identity, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status.

Drug Free Workplace

Virgin Galactic is committed to a Drug Free Workplace. All applicants post offer and active teammates are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. This can include pre-employment, random, reasonable suspicion, and accident related drug and alcohol testing.

Phoenix Employment Requirements

For individuals seeking employment at our Phoenix Mesa Gateway Airport facility, employment is contingent upon you obtaining and maintaining a TSA authorized security badge. This includes initial and annual mandatory background checks that are governed by TSA, and conducted by the Phoenix Mesa Gateway Airport badging office.

Virgin Galactic jobs

Executive Assistant, Finance