Activities Department Secretary JobID: 485

Position Type:

Secretarial/Clerical/ Secretary

Date Posted:

5/15/2026

Location:

Carlisle High School

Closing Date:

Open Until Filled

POSITION TITLE:

Activities Director Assistant

DESIRED QUALIFICATIONS:

? Familiar with athletic and performing arts events

? Experience and competence in bookkeeping procedures

? Graphic design and social media management preferred

? Training in sports management and/or a related field is preferred

REPORTS TO:

Activities Director

BASIC JOB DESCRIPTION:

The Activities Director Assistant will assist in the execution of all tasks specifically assigned to the

Activities Director. The assistant will prepare and complete all required reports, manage bookkeeping

efforts, coordinate all social media/graphics efforts, design, print and document all department

certificates and awards and all other related activities assigned to the assistant by the Activities Director.

Performance Responsibilities:

Coordinate all social media and parent correspondence with relation to all HS activities.

Design, produce and print all event programs for all HS home activities.

Monitor required physical and concussion forms for athletic participation for each activity via Bound.

Input season data in Bound to record and maintain accurate participation numbers and award tracking.

Assist in the preparation of IHSAA and IGHSAU reports/correspondence.

Assist in the preparation of requested end-of-year report for activities.

Accurate electronic data input of student participation in athletic and extra-curricular activities.

Create and print all award certificates for related student activities.

Assist/Supervise student workers/interns and daily tasks/responsibilities.

Assist in bookkeeping and security of all assigned fundraising and ticket sales.

Track ineligibility for students.

Prepare senior night scripts.

Assist in all special events sponsored by the activities department.

Communication with coaches/sponsors regarding student paperwork and ineligibilities.

Design and coordinate state shirt orders for all athletics/performing arts.

Prepare and submit all deposits and requests for payment.

Maintain accounts receivable/payable records for each fiscal year

Assist all coaches with appropriate correspondence.

Assist in the monitoring and replacement of inventories for lettering system (chenille letters/pins).

Assist in communication with the local/state media and upkeep of activities website.

Work all home track meets and other events as needed.

Assist in the record keeping, ordering and organization of the lettering system via Bound.

Assist in the record keeping, ordering and upkeep of activity records boards/banners.

Any other related duties or activities which may be required or deemed necessary by the Activities Director/HS Principal.

PHYSICAL DEMANDS/ MENTAL DEMANDS/ ENVIRONMENTAL FACTORS

Maintain emotional control under stress

Frequent district and occasional statewide travel

Prolonged and irregular hours

Outdoor and indoor work

Exposure to sun, cold, inclement weather

Ability to work with interruptions

Capable of standing/walking for periods up to 2 to 3 hours

Tobacco and substance free environment

Must provide certification of good health prior to employment

TERMS OF EMPLOYMENT

Wage and work year to be established by Supplemental pay schedule

Employment per Board Policies and Administrative Rules and Regulations

Performance evaluated per Board Policy

Carlisle Community School District jobs

Activities Department Secretary