Elementary Secretary JobID: 503

Position Type:

Secretarial/Clerical/ Secretary

Date Posted:

6/11/2026

Location:

Carlisle Elementary

CARLISLE COMMUNITY SCHOOL DISTRICT

JOB DESCRIPTION

JOB TITLECarlisle Elementary Secretary

REPORTS TOBuilding Principal

QUALIFICATIONS

High school diploma and/or specialized training or experience in secretarial related responsibilities

Able to use Windows based computer applications, including word processing, spreadsheets, databases, and updated software as it becomes available

Telephone answering, information, referral, and message-taking skills

Demonstrates integrity and respects confidentiality

Able to adapt to and work effectively in a fast paced environment with a variety of situations, individuals, and groups.

Requires command of detail, accuracy, organizational skills, and the ability to handle multiple tasks and demands

Able to communicate and interact effectively with external and internal publics

Must clear criminal background and child and dependent adult abuse check

Certificate of good health signed by a licensed practitioner

PERFORMANCE RESPONSIBILITIES

Enhances the administrative procedures of the building by serving in a liaison capacity between the principal, parents, students, and staff

Provides clerical support including, but not limited to, word processing, grade reporting, reporting absences, calling parents for verification, and maintaining such files as deemed appropriate

Provides registrar services by maintaining accurate student records in the student information system.

Develops and maintains effective working relationships with students, staff, parents, and community members

Exhibits a positive attitude towards students

Welcomes and logs visitors, determine their needs, directs or escorts them to their destination

Operates computer, copier, facsimile machine, etc as necessary

Types a variety of material, such as letters, student/personnel records, reports, etc.

Sorts and routes incoming mail

Receipts money in accordance with business manager's direction

Orients substitutes for teaching and support staff as needed

Gathers data and completes reports as needed

Assists in orientation of individuals in operations and care of office equipment, office procedures, and when assigned, building procedures

Manage K-8 student identification in Project Easier, the state student identification system

Coordinate registration of preschool and kindergarten students

Complete other duties as assigned by the principal

PHYSICAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS

Able to sit for long periods of time

Able to stand/walk for periods of time

Able to stoop and bend

Able to work with interruptions during the work shift

Able to operate basic office equipment including computers, copiers, intercom, fax

Work is independent

Substance free environment

Evaluation:

Performance of this job will be evaluated annually

Evaluation is the responsibility of the building administrator

TERMS OF EMPLOYMENT

Wage and work year to be determined by Administration

Employment per Board Policies and Administrative Rules and Regulations

Disclaimer:

The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the personnel in this position. These statements are not intended to limit or, in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.

Carlisle Community School District

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