JOB SUMMARY

Responsible for assisting President & CEO, Board of Directors, and other executive management, as needed. Maintains confidential files, compiles Board and other special reports, arranges meetings and appointments. Keeps official corporation records and helps to ensure compliance with executives' administrative policies. Prepares and/or retains records, such as notices, minutes and resolutions for shareholder, director meetings, and other meetings. Works independently and schedule may require occasional evening and weekend work.

DUTIES

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Handles daily correspondence, examination reports, and other correspondence as needed.

Works with President & CEO and other members of management on outside organizational responsibilities and special projects, as needed.

Serves as Administrator of BoardVantage.

Coordinates and/or distributes materials and prepares minutes for various committee meetings; including, Executive Leadership, and Management Committee, etc.

Prepares and distributes board reports, maintains board report records for historical purposes, maintains policy review schedule and submits to Board and Audit Department.

Coordinates and maintains various records of the directors and officers:

Financial Statements as needed;

Statement of Interest of Directors & Officers of National banks.

Maintains and communicates director committee assignments:

Loan Committee - annually

Board Committees -- annually

Coordinates the collection of MiBankPAC dues from officers and directors.

Plans and prepares for the annual shareholders meeting; also acts as host or hostess for guest shareholders and obtains signed Director's oaths.

Performs outside errands for the President & CEO and Directors.

Provides services as a notary and signature guarantee.

Assists Executive Leadership and Management in various capacities.

Maintains strict confidentiality of all information acquired while performing job tasks.

Maintains regular, on-time attendance.

Remains current in assigned training and continuing education for designation retention (online, video, in-house emails, telephone seminars, etc.)

Complies with all regulatory requirements including Bank Secrecy Act and all others specific to their position.

Performs other various duties as assigned.

CONTACT WITH OTHERS -- INTERNAL

Communicates on a regular basis with the President & CEO.

Communicates frequently with the Board, and other officers and associates of the Bank.

CONTACT WITH OTHERS -- EXTERNAL

Communicates on a regular basis with the Board of Directors, Shareholders and clients.

Communicates periodically with individuals meeting with or calling on the President & CEO.

SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

College degree in Business/Finance is preferred; otherwise, must have a combination of applicable education and experience.

Minimum 3 years of banking experience.

Passion for providing a stellar client service experience to all clients (external and internal) and ability to instill this passion in others.

Excellent interpersonal skills (tactfulness, cooperation, courteousness and client friendlines

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Executive Assistant