A DAY IN THE LIFE

This is more than an administrative job - it's a dynamic support role at the center of the action for EBI's Project Management team. One day, you're organizing travel logistics for a crew heading to a power plant; the next, you're assembling project documentation that keeps operations running smoothly. You'll be the right hand to our Project Managers, making sure all the pieces are in place for successful project execution.

You thrive on structure but can pivot quickly when priorities change. You're organized, detail-oriented, and take pride in keeping things on track - from filing reports and booking travel to gathering field data and managing time entries. Your work behind the scenes is crucial to delivering the high-performance outcomes EBI is known for.

WHAT YOU'LL DO

Maintain organized electronic filing of project paperwork (JPRs, change orders, etc.)

Updates Field Crew hours tracking sheets with current hours worked.

Verify and track Field Crew expenses against approved amounts

Schedule and support internal meetings, customer calls, kickoffs, and job closeouts

Coordinate travel logistics for Project Managers and crews (flights, hotels, rental cars, etc.)

Gather and enter project data, track progress, and generate reports as needed

Communicate with internal teams to keep projects on time and within scope

Support ISO 9001 process improvements and participate in audits and internal evaluations

Prepare and distribute essential project documentation, including change orders, daily reports, and field paperwork

Assist with lesson learned presentations and serve as backup presenter when needed

Remain available for occasional early morning, evening, or weekend project support

Pitch in wherever needed - this is a team that gets things done together

WHAT YOU BRING TO THE TABLE

3+ years in an office support or project coordination role

Valid driver's license and ability to pass pre-employment screenings

Proficient in Microsoft O365 (Word, Excel, PowerPoint, Teams, OneDrive)

Ability to stay focused under pressure and prioritize

Ability to use basic office equipment (copier, fax, etc)

Ability to create and design presentations

Self starter with ability to work both independently and in a team environment.

Calm under pressure and skilled at juggling competing priorities

Comfortable working independently while staying closely aligned with team goals

High attention to detail and excellent written/verbal communication skills

WHAT'S IN IT FOR YOU

Competitive pay

401(k) with company match

Health, dental, and vision insurance

Life insurance

Paid time off (PTO)

A collaborative and trusted team environment where no two days are the same

READY TO JOIN US?

This full-time, in-person position is based at EBI's headquarters in St. Cloud, MN. Candidates must be able to commute or relocate prior to starting. If you're detail-oriented, self-driven, and ready to be a key player in high-impact projects across the U.S., we'd love to hear from you.

WHO WE ARE

Founded in 1974, Electrical Builders, Inc. (EBI) began with a niche focus on specialty welding and fabrication for critical electrical systems. Today, EBI is a national leader in high-voltage and specialty electrical construction, providing field services, fabrication, and maintenance solutions to the power generation, industrial, and data center sectors.

We support the majority of major U.S. power generation providers, including over 75% of the domestic nuclear fleet, and continue to lead the way in extending the life and performance of complex electrical systems. From bus duct work to transformer solutions, EBI helps facilities maximize uptime and safety.

PHYSICAL DEMANDS

Frequent sitting and/or standing

Frequent hand and finger use for typing and handling materials

Visual focus on screens and documents

Regular lifting/pushing/pulling up to 50 lbs (with assistance)

Ability to navigate the office and distinguish speech or alarms

Must pass a drug test and pre-employment physical

Reasonable accommodations will be made when necessary

Department

Office

Employment Type

Full Time

Minimum Experience

Entry-level

Electrical Builders jobs

Project Administrative Assistant