Program Specialist

Robert Half • Battle Creek, MI • 6h ago

Description

We are looking for a detail-oriented Program Specialist to support administrative operations and program coordination for a non-profit organization in Battle Creek, Michigan. This Long-term Contract position is ideal for someone who enjoys balancing office support with relationship-based work involving grantees and internal stakeholders. The role requires strong organization, effective communication, and the ability to manage schedules, correspondence, and day-to-day program activities with accuracy and professionalism. This is a hybrid role, requiring a couple days every week in office in Battle Creek, MI. M-F, 8am-5pm EST.

Responsibilities:

Coordinate calendars, schedule meetings, and organize appointments for program-related activities and stakeholder engagement.

Provide administrative support for grant-related work, including maintaining records, preparing materials, and assisting with communications to grantees.

Draft, edit, and format correspondence, reports, and other documents using standard office software.

Manage office information with a high level of accuracy by reviewing documents for spelling, grammar, completeness, and consistency.

Support filing, record maintenance, and general office administration to keep program documentation organized and accessible.

Serve as a reliable point of contact by responding to inquiries and delivering strong customer service to internal and external partners.

Assist with audits and routine reviews by gathering information, verifying documentation, and helping ensure administrative compliance.

Use Word, Excel, and Outlook to track activities, maintain schedules, and support daily program operations.

Requirements

At least 3 year of experience in an administrative assistant, program support, or office coordination role.

-preferably 1+ years of experience as an executive assistant to director level

Proficiency with Microsoft Word, Excel, and Outlook in a detail-focused work environment.

Ability to manage one or more calendars and coordinate meetings with strong attention to timing and detail.

Strong written communication skills, including the ability to compose clear and effective correspondence.

Demonstrated customer service skills when working with stakeholders, clients, or community partners.

Solid attention to detail with the ability to identify errors in documents and maintain accurate records.

Comfortable handling basic math, filing, and general office support tasks in a fast-paced setting2

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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