Contracts Administrative Assistant

Aston Carter • Tampa, FL • 1h ago

Contract and Insurance CoordinatorStart Your Career in Operations, Compliance & Data Management!

Are you detail-oriented, tech-savvy, and comfortable working with spreadsheets and systems? We're seeking an analytical professional to support vendor onboarding, contract administration, and insurance compliance for a growing organization.

This is an excellent opportunity for recent graduates, aspiring analysts, Excel users, and administrative professionals looking to build experience in operations, compliance, and business processes.

What You'll Do

Review and validate vendor contracts, W-9s, Certificates of Insurance, and related documentation

Maintain accurate vendor records across multiple systems

Route agreements through DocuSign and track approvals

Monitor contract and insurance compliance

Identify missing information, discrepancies, and documentation issues

Support vendor setup, maintenance, and deactivation processes

Maintain organized digital records and audit-ready files

Collaborate with internal teams to ensure compliance requirements are met

What We're Looking For

Strong Excel skills, including creating and managing spreadsheets

Comfortable learning and navigating multiple software systems

Excellent attention to detail and data accuracy

Analytical thinker who can identify issues and suggest solutions

Strong organizational, communication, and problem-solving skills

Ability to manage multiple priorities in a fast-paced environment

Preferred Backgrounds

Administrative support

Data entry or data management

Contract or compliance administration

Vendor management

Insurance verification

Document management

Bonus Skills

Experience with:

Microsoft Excel

DocuSign

ServiceNow

Insurance compliance platforms

Vendor onboarding systems

Relevant certifications are a plus, including:

Google Data Analytics

CompTIA Data+

Power BI Fundamentals

Why Apply?

This role offers hands-on experience in:

Data management

Contract administration

Compliance operations

Vendor onboarding

Process improvement

Cross-functional business collaboration

If you enjoy working with numbers, systems, spreadsheets, and business processes, this role can provide a strong foundation for future careers in operations, analytics, compliance, project coordination, and business systems.

Apply today if you're ready to put your analytical mindset, attention to detail, and technology skills to work.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Application Deadline

This position is anticipated to close on Nov 18, 2026.

Workplace Type

This is a fully onsite position in Tampa,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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