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Administrative Specialist

Beacon Hill Solution • Littleton, CO • 4h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Job Title: Administrative Specialist

Client: Non-profit organization

Schedule: 40 hours/week

Location: Littleton, CO - hybrid onsite two days per week

Work Arrangement: 6-month contract-to-hire

Position Overview: A growing professional organization is seeking a dependable Administrative & Project Coordinator to support day-to-day operations and projects across multiple departments. This role is ideal for someone who is highly organized, enjoys coordinating moving pieces, and can independently manage priorities while providing excellent internal and external customer service.

Key Responsibilities:

Coordinate administrative and operational projects across multiple departments from initiation through completion.

Track deadlines, deliverables, follow-ups, and other project details to ensure work stays on schedule.

Support invoicing, payment tracking, data entry, and other transactional processes.

Maintain accurate records, databases, spreadsheets, and internal documentation.

Coordinate meetings, calendars, materials, and follow-up items.

Communicate with internal teams, customers, vendors, and other external contacts to provide updates and resolve questions.

Assist with event preparation, scheduling, logistics, and other special projects.

Support general office operations and help identify opportunities to improve internal processes.

Balance recurring responsibilities with changing priorities and project-based work.

Qualifications:4+ years of administrative, project coordination, operations, office, or customer service experience.

Previous project coordination or project management experience strongly preferred.

Strong Microsoft Office skills, particularly Outlook, Excel, Word, and Teams.

Experience with project or task management systems is preferred.

Comfortable working with invoices, payments, spreadsheets, and detailed records.

Strong organizational skills and ability to manage multiple deadlines and priorities.

Excellent written and verbal communication skills with a professional, service-oriented approach.

Ability to work independently, take ownership of responsibilities, and follow projects through completion.

Strong attention to detail, adaptability, and willingness to learn new systems and processes.

Stable work history with demonstrated tenure in previous positions preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

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