Administrative Assistant

Aston Carter • Lancaster, PA • 1h ago

Job Title: Administrative Assistant IIJob Description

The Administrative Assistant II provides essential administrative support to the organization by managing daily communications, maintaining organized records and files, coordinating mailings, and assisting with travel logistics when needed. This role ensures smooth office operations and communications and is a part-time position requiring 15-20 hours per week.

Responsibilities

Respond to incoming emails promptly and professionally; route messages to appropriate staff as needed.

Answer and direct phone calls, take messages, and provide general information to callers.

Maintain organized electronic and physical filing systems for easy retrieval of records and documents.

Prepare, assemble, and mail correspondence, informational packets, and other materials.

Support staff by preparing materials and supplies for meetings, programs, and travel.

Maintain inventory of office and mailing supplies; reorder as needed.

Prepare travel packets and ensure all necessary materials and supplies are ready for traveling staff.

Communicate with vendors or venues regarding logistical details as directed.

Provide administrative support for special projects as assigned.

Assist with data entry, basic reporting, and recordkeeping.

Uphold confidentiality and professionalism in all interactions.

Essential Skills

2+ years of office experience.

Proficiency with Google Suite / Workplace (Gmail, Calendar, etc).

Excellent time management skills.

Attention to detail.

Written and verbal communication skills.

High School Degree.

Additional Skills & Qualifications

Financial knowledge is a plus.

Proficiency with Microsoft Office.

Administrative assistance experience.

Work Environment

This position offers a quiet and comfortable office environment within a small team of around 10-12 members. The role provides part-time hours, ideal for those looking to have a second job or re-enter the workforce. The work schedule is flexible, requiring consistent hours between 8:00am and 4:30pm. The dress code is business casual, with jeans allowed on Fridays.

Job Type & Location

This is a Contract to Hire position based out of Lancaster, PA.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Lancaster, PA.

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in Lancaster,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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