Accounts Payable Associate

Aston Carter • East Haven, CT • 1h ago

Job Title: Accounts Payable & Office CoordinatorJob Description

We are seeking an organized and dependable Accounts Payable & Office Coordinator to support accounting and daily office operations. This role combines accounts payable tasks with administrative support, delivery coordination, and benefits and insurance administration.

Responsibilities

Receive, review, and record vendor invoices.

Verify invoices against purchase orders and receiving records.

Prepare approved payments and maintain payment records.

Resolve vendor inquiries and discrepancies.

Answer telephone calls and prepare correspondence.

Perform data entry and maintain electronic and paper records.

Coordinate deliveries and shipments.

Order office supplies and assist with employee health benefits.

Support business insurance paperwork and renewals.

Provide general office support.

Essential Skills

Proficiency in office administration.

Experience with Microsoft Word and Excel.

Basic accounting and data entry skills.

Ability to handle confidential financial and employee information appropriately.

Additional Skills & Qualifications

High school diploma or equivalent required.

English proficiency required.

At least 1 year of office experience required.

Accounts payable or bookkeeping experience preferred.

Sage 100 experience is a plus.

Work Environment

This position is 100% onsite in East Haven, CT. The role operates Monday through Friday, from 8:00 AM to 4:30 PM, in a manufacturing company producing industrial laminates, including tubes, sheets, and fabricated parts. Training will be provided on company procedures and responsibilities. This temporary opportunity offers potential to become permanent for a strong performer, with exposure to accounting, office operations, benefits administration, and business operations in a family-owned company operating since 1962.

Job Type & Location

This is a Contract to Hire position based out of East Haven, CT.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of East Haven, CT.

Application Deadline

This position is anticipated to close on Nov 20, 2026.

Workplace Type

This is a fully onsite position in East Haven,CT.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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