Group Administrative Assistant (Space Tactics and Test Group)

MIT Lincoln Laboratory • Lexington, MA • 2h ago

Group 93, Space Tactics and Test, enables decisive space-domain action through the development, operation and test of integrated sensing, command and control, and response systems. The space domain and the services provided by our Nation's satellites are critical to the joint fight and the American way-of-life. Increasingly these services and satellites are threatened by our global competitors. On behalf of our sponsors, Group 93 is accelerating the delivery of critical capabilities to ensure our continued freedom of action in space.

Job Description

We are seeking an enthusiastic professional to join the Group. The candidate should be team oriented and possess strong communication skills. The ideal candidate will be a professional and engaging contributor to the Group office team and be able to work both cooperatively and independently, set priorities, demonstrate strong organizational skills and manage multiple concurrent tasks accurately and reliably. An ability to work successfully with others is essential, as is the ability to work in a fast-paced, multi-faceted Group Office.

The successful candidate will play a crucial role in the daily operations of the group, requiring proactive problem-solving skills to ensure seamless functionality. This position will provide administrative support to the Group Leaders with the primary responsibility to manage multiple complex schedules/calendars and coordinate meetings. In addition, this role will include responsibilities that encompass a variety of administrative tasksessential to the Group's efficiency.

The day-to-day responsibilities include a variety of administrative duties such as answering phones & email, maintaining electronic calendars, coordinating meetings, escorting visitors, requesting site access for foreign visitors, processing a variety of Laboratory forms, issuing shopping carts, resolve issues that arise throughout the procurement process, entering travel for staff and leadership, maintaining supplies, filing both paper and electronic information, and sending & receiving packages. In performing these tasks, the Group Administrative Assistant will work closely with the Group Business Manager.

Group Administrative Assistant Responsibilities:

Input timesheets

Entering bid invitations

Planning group events

Facilitating release reviews

Planning workshops and conferences

Coordination of personnel and/or property moves

Collaboration with facilities on space planning for the group

Scheduling periodic staff performance appraisal meetings

Requirements

High School diploma, post high school education preferred

At least 5 years of directly related administrative experience.

Post high-school education will count toward experience.

Proficiency in Microsoft Office (MS Word, Excel. PowerPoint, Outlook)

Ability to prioritize day to day with tasks that evolve rapidly

Ability to work independently, cooperatively, and effectively in a team environment

Ability to perform administrative tasks in a dynamic environment, managing multiple assignments and prioritizing workflow with minimal supervision.

Excellent written and oral communication skills are essential

Familiarity with DoD requirements highly desirable

Hiring Range: [[hiringRange]]

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including-but not limited to-the scope and responsibilities of the role, the candidate's experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:

Comprehensive health, dental, and vision plans

MIT-funded pension

Matching 401K

Paid leave (including vacation, sick, parental, military, etc.)

Tuition reimbursement and continuing education programs

Mentorship programs

A range of work-life balance options

... and much more!

Please visit our Benefits page (https://hr.mit.edu/benefits) for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks (https://hr.mit.edu/benefits/additional) .

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Requisition ID: [[id]]

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