Payroll Clerk/ Administrative Assistant Administrator

Robert Half • Batavia, IL • 2h ago

Description We are looking for a detail-oriented Payroll Clerk/ Administrative Assistant Administrator to join our team in Batavia, Illinois in a contract-to-permanent capacity. This role combines payroll administration, operational support, and general office coordination, making it ideal for someone who can manage financial records, employee data, and day-to-day administrative priorities with accuracy. The position will work closely with operations, sales, and field teams to keep payroll, invoicing, reporting, and documentation running smoothly.

Responsibilities: - Manage payroll-related records, review timekeeping information, and enter accurate data for timely payroll processing. - Prepare customer billing documents, create purchase orders, and monitor work order status through completion for the assigned area. - Support accounts payable activities by verifying invoices, coding expenses, tracking payments, and resolving vendor discrepancies. - Maintain employee information in payroll and administrative systems while ensuring records remain current and organized. - Produce recurring operational reports, including labor hour tracking, service documentation, and other departmental summaries. - Assist the sales and operations teams with administrative coordination, correspondence, file maintenance, and customer communication routing. - Help coordinate onboarding logistics, interview scheduling, training activities, and employee engagement efforts as needed. - Arrange travel support for operations personnel, maintain vendor communication, and organize contract and compliance documentation. - Provide front-office assistance by answering incoming calls, responding to routine inquiries, and supporting managers and field service staff with daily administrative needs.

The salary range for this position is $25 - $30 per hour. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.netfor more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Requirements - At least 2 years of experience in payroll, administrative support, or a related office-based role.

Hands-on experience processing full-cycle payroll, including multi-state payroll administration.

Background supporting payroll volumes ranging from approximately 101 to 500 employees.

Proficiency with ADP Workforce Now and strong overall payroll system knowledge.

Strong Microsoft Excel skills with the ability to maintain data accuracy and prepare reports.

Experience handling invoices, purchase orders, expense reporting, or accounts payable tasks.

Excellent organizational skills with the ability to manage multiple priorities and maintain detailed records.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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