Administrative Assistant

Robert Half • Salem, MA • 4h ago

Description We are looking for an Administrative Assistant to support a legal office on a contract basis. This role combines administrative coordination with legal billing and filing activities, making it ideal for someone who is highly organized, service-minded, and comfortable managing time-sensitive tasks. The position will work closely with attorneys, associates, and clients to help maintain accurate records, support weekly billing operations, and keep office documentation moving efficiently.

Responsibilities:

Manage weekly invoicing activities for the firm and maintain accurate billing records within the designated software platform.

Prepare and submit electronic court filings while helping ensure documents are processed correctly and on schedule.

Coordinate document storage and retrieval through Dropbox to keep shared files organized and accessible.

Partner with attorneys and associates to address billing requests, updates, and follow-up items in a timely manner.

Contact clients regarding retainer balances and provide attentive service when discussing account status and payment-related questions.

Enter, review, and update billing and matter information in Bill4Time with a strong focus on accuracy and completeness.

Provide administrative office support such as handling inbound calls, data entry, and general front-office assistance as needed. Requirements - Prior experience in administrative support within a detail-oriented office environment, preferably in the legal field.

Hands-on experience with legal billing processes and invoice coordination.

Strong working knowledge of Bill4Time is highly preferred.

Familiarity with eFiling procedures and court-related document submission.

Excellent organizational skills with the ability to manage multiple deadlines and detailed records.

Clear communication skills and strong customer service ability when interacting with clients and legal staff.

Proficiency in administrative tasks such as data entry, answering inbound calls, and general office support.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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