Administrative Assistant

Robert Half • Woodbridge, NJ • 1h ago

Description

We are looking for an Administrative Assistant to support daily business operations and provide dependable coordination for leadership. This Long-term Contract position is ideal for someone who thrives in a fast-moving office setting, keeps information organized, and communicates effectively across teams. The role involves managing schedules, handling documentation, arranging travel, and assisting with office, purchasing, and employee support activities with a high level of accuracy and discretion.

Responsibilities:

Oversee leadership calendars by scheduling appointments, adjusting priorities, and keeping meeting details current.

Coordinate internal meetings by securing space, preparing materials, and confirming logistics with attendees.

Create, organize, scan, and distribute business documents while maintaining accurate electronic filing systems.

Support reporting and administrative projects by updating spreadsheets, presentations, and other routine records.

Arrange business travel plans, including transportation and lodging, and prepare supporting travel documentation.

Assist with expense submissions, reimbursement records, and the collection of receipts for proper tracking.

Help manage purchasing paperwork by preparing requisitions, submitting payment-related documents, and monitoring approval progress.

Process invoices and follow up with internal partners to help ensure timely completion of procurement and payment tasks.

Provide administrative support for time-off tracking, attendance documentation, onboarding coordination, and other personnel-related records while protecting confidential information.

Requirements - At least 3 years of experience in an administrative assistant, executive support, office coordination, or similar position.

Strong ability to manage multiple priorities, stay organized, and meet deadlines in a busy environment.

Clear written and verbal communication skills with a detail-oriented and service-oriented approach.

Proven discretion when handling sensitive employee, leadership, or business information.

Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, and Teams.

Experience with data entry, general office administration, and receptionist or inbound call support.

Familiarity with document management, timekeeping, purchasing, or procurement systems is preferred.

Comfort using standard office equipment such as printers, scanners, and multifunction devices. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Go to Apply

Operations Program Manager

Enhanced Protection Services • New York, NY • 17h ago

Management & Administrative

Company Overview: Advance your career in security with Allied Universal® Enhanced Protection Services, the global leader in security and threat mitigation. Following the acquisition of MSA Security® in 2021, we became th...

17h ago

Go to Apply

Customer Service Associate

Walgreens • Edison, NJ • 17h ago

Management & Administrative

Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Customer Experience Enga...

17h ago

Go to Apply

Facilities Operations Manager - CMMS

NYU Langone Medical Center • New York, NY • 17h ago

Management & Administrative

Job ID: 1165447_RR00123588 Facility: NYU Langone Medical Center Position Type: Full-Time/Regular NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigor...

17h ago

Go to Apply

Renewal Operations Manager

Zoom • New York, NY • 17h ago

Management & Administrative

What You Can Expect This role is the operational backbone of Zoom's Renewals function, responsible for transforming how the business forecasts, interprets, and acts on renewal and churn performance across a global, multi...

17h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)