Administrative Officer

Agricultural Marketing Service • Memphis, TN • 4h ago

Summary In this position you will serve as the Administrative Officer for Cotton and Tobacco Program and work closely with management team to efficiently and effectively carry out all administrative operations. This staff is responsible for the financial administration of policies and procedures related to budget formulation, budget execution, financial systems, personnel, procurement and other related administrative functions to assure compliance with established guidelines. Responsibilities The duties may include, but are not limited to: Works closely with Program management officials to ensure business needs of the customer are achieved. Evaluates and modifies existing methods, procedures, policies, and reporting requirements to create improved efficiency and/or customer satisfaction. Functions as the advisor and technical resource on budget, accounting, and financial management matters. Oversees the billings and collections of activities Provides advice and guidance regarding the management of travel and travel costs. Reviews travel activities and assures that travel authorizations are issued in accordance with Agency policy and regulations. Oversees all SF-52's, Personnel Requests, required for the work unit in accordance with established procedures, ensuring that the appropriate documents are prepared and forwarded. Provides and coordinates on-the-job training for newly hired budget analysts, management analysts, administrative support assistants, administrative technicians, and other administrative personnel Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. FOR THE GS-12 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-11 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Interpreting and applying Federal, agency, and Program rules, regulations, procedures, and practices. Managing multiple @types of federal funding sources, including appropriations, reimbursements, and user-fees. Communicating and coordinating activities with others to meet deadlines and milestones and demonstrate effective oral and written skills to provide guidance, training, and share information with a broad audience, including supervisors, peers, and direct reports. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education This position does not have an education qualification requirement. Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), Visit the OPM website for information on how to apply as a CTAP, RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. CTAP applicants must receive a rating of at least 85 out of a possible 100 to receive selection priority. Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here. Overnight travel is required to conduct duties and attend training and meetings.

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