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Assistant Director, Department-Controlled Funds

Massachusetts Institute of Technology • Cambridge, MA • 3h ago

Job Number: 26229

Functional Area: Finance/Accounting

Department: Biology

School Area: Science

Pay Range Minimum: $112,200

Pay Range Maximum: $140,600

Employment Type: Full-time (Hybrid)

Employment Category: Exempt

Visa Sponsorship Available: No

Schedule:

Pay Grade: 10

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Posting Description

ASSISTANT DIRECTOR, DEPARTMENT-CONTROLLED FUNDS, Biology, to provide financial leadership for Biology's department-managed funds. As a member of the Department of Biology Finance Office team, will provide complex and diverse financial support in a department that uses a combined centralized and decentralized financial management model. Projects/activities devoted to those that fall under the umbrella of department-controlled funds; sources span general institute budget, endowed, and non-endowed funds. Activities include, but are not limited to, annual budget submission; forecasting; analysis and report preparation; graduate student aid allocation; direct payroll processes; support budgeting, billing, and reporting processes for research service facilities; serve as local expert for complex billing arrangements with the Broad, Koch, Ragon, and Whitehead Institutes, and HHMI; supervise two Financial Coordinators. In conjunction with Assistant Director/Research Administration, provide overall direction of the Finance Office where policies, procedures, and systems span all areas of financial management; handle special projects as they arise.

The full job description is available, here: https://acrobat.adobe.com/id/urn:aaid:sc:US:081072df-e45d-4f2e-817c-5a68897a7ec1

Job Requirements

REQUIRED: Bachelor's degree and a minimum of seven years of accounting or financial management experience, preferably in higher education; strong financial analysis and forecasting skills; Microsoft Office, spreadsheet, and database proficiency; organization, proactive communication, attention to detail, and discretion with confidential information; ability to work independently and collaboratively; adaptability to evolving systems and policies; a record of solving problems without established precedent; experience with AI tools or willingness to use them to improve efficiency and decision-making. PREFERRED: Familiarity with financial systems, payroll, graduate aid, and research administration; Quickbase and data visualization, including Tableau; or MIT experience.

11/9/2026

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