Corporate Paralegal

Robert Half • Menlo Park, CA • 1d ago

Robert Half, one of FORTUNE's World's Most Admired Companies and a Fortune 100 Best Companies to Work For is hiring for a Corporate Paralegal to join the Legal department.

This individual will work in the Legal Department to support the provision of legal services to the Company by the lawyers in the department for both corporate and litigation matters. The paralegal manages individual functions with supervision from lawyers and collaborates with lawyers and with other colleagues across corporate functions. Duties include subsidiary maintenance, license fillings, preparing reports and logs, maintaining data on various legal projects, due diligence review for acquisitions or threatened or active litigation, preparation of summaries and presentations, file organization and maintaining corporate minute books, among other tasks.

What You'll Do

Prepares state and local filings for employment licenses, dba filings, parent and subsidiary corporate filings and related correspondence with external counsel. Monitors due dates and proactively gathers supporting approvals and signatures for timely filings. Provides notary jurat as required on filings or arranges for notary. Routine litigation related correspondence with insurance broker, external counsel and witnesses.

Performs research to assist attorneys in all aspects of the company's business. Summarize research and prepare reports for attorneys.

Manage projects with an attorney leading the matter. Organize and strategize on how to proceed with a project, the interim steps needed to complete the project, monitoring the project and timely meeting the deadlines associated with the project.

Calculates fees and handles A/P process for fees related to filings. Receive, track, log, and initiate payment process for invoices, including law firm invoices and legal department expenses.

Responsible for file set up for new corporate or litigation matters. Gathers facts and documents for claims. Calendar filing deadlines for corporate filings or litigation claims. Maintain and update case or corporate information in files.

Primary responsibility for gathering information for weekly, monthly and quarterly reports and logs used by team. Updates the information for the period. Monitors deadlines for reports, sends prompts and reminders or escalates to a supervisor or department lawyer in order to support timely reporting. Initial point of contact for data in report to corporate services business units or external counsel. Distributes Report on schedule.

What You'll Need

Associates Degree with Paralegal or legal secretary training.

5+ years as legal secretary or paralegal.

MS Word, Excel, PowerPoint + Legal database software.

Knowledge of basic accounting concepts.

Notary or ability to obtain notary license.

The typical annual salary range for this position is shown below and is negotiable depending upon experience and location.

$61,000.00 - $94,000.00

We offer exceptional earning potential and a competitive benefits package, including group health insurance benefits (medical, vision, dental), FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at https://roberthalfbenefits.com .

Robert Half Inc. is an Equal Opportunity Employer. M/F/Disability/Veteran

As part of Robert Half's Corporate Services facility employment process, any offer of employment is contingent upon successful completion of a background check.

Our recruiters use their expertise and may utilize AI to help with their evaluation of candidates.

Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.

In your email please include the following:

The specific accommodation requested to complete the employment application.

The location(s) (city, state) to which you would like to apply.

For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Location(s)

SAN JOSE

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