Legal Secretary

Robert Half • San Jose, CA • 8h ago

Description

Notable law firm is looking for an experienced Legal Secretary to support a busy litigation practice in San Jose, CA. This Legal Secretary role is ideal for a detail-oriented candidate with a strong background in civil litigation matters who can step in quickly and provide dependable support for cases in active litigation. The role is primarily on-site and offers the chance to contribute to a growing firm while handling critical court filing, calendaring, and document preparation tasks.

Responsibilities:

Manage litigation support activities after a case enters the formal litigation phase, ensuring deadlines and filings are handled accurately.

Prepare, revise, and organize legal documents for court submission in personal injury and civil litigation matters.

Submit pleadings and related materials through electronic filing systems in compliance with court procedures.

Maintain court calendars and docket deadlines by applying local court rules and tracking key litigation dates.

Coordinate case materials and updates within Filevine to keep records complete, current, and accessible.

Assist attorneys with hearing, filing, and case deadline preparation to support smooth day-to-day litigation operations.

Monitor scheduling changes and adjust calendars as needed to help the legal team stay ahead of procedural requirements.

Requirements

At least 5 years of experience in a Legal Secretary or similar litigation support role.

Strong background supporting civil litigation attorneys is preferred; prior personal injury case experience is a plus.

Demonstrated experience with electronic court filing and court filing procedures.

Working knowledge of local court rules, especially as they relate to calendaring and docket management.

Ability to prepare and format legal documents with a high level of accuracy and attention to detail.

Experience using Filevine or the ability to learn new legal case management software quickly.

Excellent organizational skills and the ability to manage multiple deadlines in a fast-paced legal environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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