Senior Director of Administration

Manatt, Phelps & Phillips • Chicago, IL • 50min ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13853656

With eleven offices across the United States, 450+ attorney and consulting professionals and 350+ business and administrative professionals, Manatt, Phelps & Phillips LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firms groundbreaking approachbringing together legal services, advocacy and business strategydifferentiates Manatt from its competitors and positions the firm to provide a unique and compelling value proposition.

Manatt, Phelps & Phillips, LLP is seeking a highly qualified Senior Director of Administration. Reporting to the Firms Chief Financial Officer (CFO) and serving as a key member of the Firms Business Professional Leadership Team, this role is responsible for leading the Firms real estate portfolio and firmwide administrative operations.

The Senior Director of Administration will provide strategic oversight of all office locations, including real estate, facilities, space planning, and office administration, while directly managing and developing the Firms Directors of Administration across all offices, who supervise the Firms administrative professionals, including secretarial and administrative assistants. This leader will drive operational excellence, consistency, and alignment with the Firms overall strategy, ensuring a high-performing, service-oriented administrative function across the enterprise.

Responsibilities

Strategic Leadership & Administration Oversight

Provide leadership, direction and support to Directors of

Administration across all office locations, ensuring consistency in operations, service delivery, and alignment with Firm standards.

Partner with the CFO and Firm leadership to develop and implement

consistent, efficient and right-sized administrative strategies, policies and best practices.

Foster a unified, high-performing administrative culture aligned

with the Firms One Manatt approach.

Evaluate and optimize administrative structures, workflows and

service models to enhance efficiency and effectiveness.

Operations & Vendor Management

Oversee procurement related to facilities and administrative

operations, ensuring cost-effectiveness and alignment with Firm needs.

Manage key vendor and contractor relationships across all offices.

Develop and monitor budgets related to real estate and

administration, ensuring fiscal discipline and transparency.

Project & Change Management

Lead and execute firmwide projects related to office openings,

closures, relocations, and redesigns.

Identify opportunities for process improvements and implement

solutions to enhance operational performance across offices.

Manage complex, multi-office initiatives, ensuring timelines,

budgets and deliverables are met.

Collaboration & Communication

Serve as a primary liaison between Firm leadership, administrative

teams and business professionals to ensure alignment and communication.

Provide regular reporting and insights to the CFO and leadership on

real estate strategy, administrative performance and key initiatives.

Real Estate & Facilities Management

In partnership with the Firms CFO and external brokers, oversee

assist with oversight of the Firms national real estate portfolio, including lease negotiations, renewals, and long-term occupancy strategy.

Lead Oversee all aspects of facilities management, including space

planning, office utilization, renovations, maintenance, and capital projects.

Partner with external brokers, landlords, architects and vendors to

execute real estate transactions and office buildouts.

Ensure all offices meet the Firms operational, security, and

client-service standards.

Qualifications

Bachelors degree in Business Administration or related field required; advanced degree preferred.

Minimum of 15+ years of progressive leadership experience in administration, real estate and/or facilities management within a legal, consulting or professional services environment.

Demonstrated experience overseeing multi-location office operations and leading distributed, large teams.

Deep Knowledge of real estate strategy, lease administration, space planning and facilities operations.

Proven ability to lead large-scale initiatives, manage competing priorities and drive execution.

Strong financial acumen, including budgeting, forecasting and cost management related to real estate and operations.

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