Floater Assistant

Beacon Hill Staffing Group • New York, NY • 30min ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a Private Equity firm located in Midtown West, Manhattan is seeking to hire a Temporary-to-Permanent Floater who will provide comprehensive administrative support across various departments within the organization. This role will be responsible for handling a variety of tasks and providing assistance wherever needed, ensuring smooth operations and efficiency throughout the company. The ideal candidate will possess exceptional communication skills, a proactive mindset, and a strong work ethic. Hours are 8:30am-5:30pm, 5 days/week onsite, with paid overtime as needed. Responsibilities: Collaborate with colleagues to ensure smooth operations and provide assistance wherever needed to promote teamwork and efficiency. Provide coverage for administrative professionals during their absence due to planned (or unplanned) time off which may include the following tasks:Manage complex calendars, executing the scheduling of various meeting @types such as virtual and in-person meetings. Coordinate travel arrangements with corporate travel agent, ranging from local to international travel, for team members, ensuring all logistics are organized and efficient. Assist with event coordination, data entry, and ad-hoc project support. Assist with compiling and print of materials as well as office and facilities support as needed. Maintain accurate records and databases, including expense reports. Assist with other's expenses as needed (i.e., requesting receipts and/or utilizing Concur). Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communications. Serve as a backup for reception duties:Sit at reception to provide backup support to the receptionist for 1 week every three weeks (rotational support with other floaters). Responsible for greeting visitors, answering phones and managing incoming/outgoing mail. Ensure a professional and welcoming atmosphere in the reception area, providing excellent customer service to clients, guests, and staff. Direct visitors to the appropriate personnel or meeting rooms and assist with any inquiries or requests. Provide administrative support to two senior advisors. Qualifications: Bachelor's degree required, or equivalent combination of education and experience. Minimum of 2 years of administrative support experience, preferably in a corporate environment. Experience with travel coordination required.. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Proficient in utilizing technology, including Zoom and conference room systems. Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organization. Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environment. Innovative thinker who consistently seeks to improve processes and approaches tasks with creativity and flexibility. Ability to work independently and collaboratively as part of a team, with a positive attitude and willingness to learn. Flexibility in hours to cover early morning/later day meetings. Required to work in-office Monday through Friday.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or

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