Executive Assistant and Human Resources Generalist

Wichita State University • Wichita, KS • 1d ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13716125

Work Schedule: Monday-Friday 8am-5pm, on site; work is performed on-site and in person.

Export Compliance Requirement:No export control requirement.

Job Story

We seek a professional that doesn\'t need a job with a predictable checklist, but prefers variety.\ \ Were looking for an adaptable, people-oriented professional who enjoys being at the center of an active office, supporting executive staff, helping employees, coordinating daily operations, and figuring out what needs to happen next. That means interacting with people across different roles and levels, supporting HR services, helping keep business operations organized, and making sure the office itself functions smoothly.\ \ The ideal person for this role doesn\'t need someone standing over their shoulder telling them what to do next.\ This is a role for someone who can walk into a busy morning with five priorities, discover three more by lunch, and still know what needs to get done by the end of the day. You can look at a situation, gather the information you need, determine what matters most, and make a sound decision. Because you\'ll interact with people constantly, professional communication and genuine people skills matter. When something unexpected happens, your instinct is to figure it out not wait for someone else to hand you the answer. Youre organized, but flexible. You can prioritize competing demands, switch gears quickly, and keep important details from falling through the cracks.\ \ Who will thrive here?\ You may come from an office management, HR, executive support, administrative coordination, or similar background. If you were the person running an office almost single-handedly, knowing who needed what, which deadline was approaching, and what problem needed solving before anyone else noticed it, you\'re already a step ahead of the rest. What matters most is that you\'re resourceful, organized, approachable, and comfortable with controlled chaos.\ \ You can multitask without losing focus.\ You can prioritize without being asked.\ You can communicate with confidence.\ \ If you can handle all this & looking for a supportive team that figures out how to get things done, apply with us!

Job Summary

Provides support in delivering HR services and administrative support to executive staff. Coordinates the office activities of a department including the reception area, business operations, and facilities.

Essential Functions

Acts as a resource for employees regarding all HR-related inquiries, policies, and procedures including but not limited to, employee relations, performance management, talent acquisition, and operational processes, ensuring timely and accurate responses. Consults with other university offices as needed to resolve more complex questions.\ Provides ongoing monitoring and tracking of department budget.\ Maintains executive\'s schedule by planning and scheduling meetings, conferences, teleconferences, and/or making travel arrangements as well as manage incoming calls for executive phone line.\ Coordinates all office functions including but not limited to administering staff changes, departmental continuity plan, training, supplies, equipment maintenance, repairs and renovations.\ Resolves office problems independently and facilitates solutions; confers with supervisor to resolve more complex situations.

Job Duties

Department budget & purchasing- tracking of expenses, approvals,

payment of invoices, purchase card reconciliations, expense submission, scheduling/coordinating travel plans/expenses, reporting for director

Manage calendar, scheduling, rescheduling meetings, booking rooms\ \

Coordinator of HR office to include logistical & operational needs

regularly. This includesbut is not limited to equipment requests, organizing of schedules, orders, & additional projects.

Triage all incoming traffic to the HR dept, through phone, email, &

in person. Initial point of contact for issues/questions to be resolved for multiple areas of HR.

Customer service is a priority as the first point of contact for the

office.

Utilize multiple university systems for processing of needs &/or

requests.

Process unemployment claims & documentation retrieval.

Process employment verifications, DoD verifications & other similar

requests.

Acts as a member or support to other HR teams during peak seasons to

mitigate influx of needs from the university during those times.

Required Education and Experience:

60 hours of college coursework business administration or social

science.

Three (3) years of experience in human resources or related field.

Knowledge, Skills and Abilities:

Provide professional, responsive customer service, both in verbal and written format.

Priority focus given to customer experience in interactions with HR.

Collaborative nature to connect

Go to Apply

Wichita State University • Wichita, KS • 1d ago

Management & Administrative

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13716109 Work Schedule: General business hours with required attendance regular nights & weekend...

1d ago

Go to Apply

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