HR Administrative Assistant

Express Employment P • Grand Junction, CO • 1d ago

12 Week Temporary Assignment

ESSENTIAL DUTIES AND RESPONSIBILITIES

Onboarding & New Hire Orientation -- 40%

Compile new hire documentation, create electronic employee folders, and upload completed documents to the appropriate location.

Send orientation communications, instructions, and other onboarding information to new hires.

Prepare orientation materials, including new hire folders, bios, name stands, and other required materials.

Prepare and set up the orientation space prior to scheduled orientation sessions.

Collect outstanding documentation during orientation and ensure completed documents are appropriately filed.

Coordinate orientation meals, including ordering and setup.

Assist with other onboarding and orientation activities to support a welcoming and organized new hire experience.

Recruitment & Pre-Employment Support -- 25%

Send phone screen requests and other candidate communications as directed.

Coordinate and schedule candidate interviews and send confirmations to candidates and interviewers.

Initiate reference checks through SkillSurvey and monitor completion.

Schedule required pre-employment appointments.

Send approved offer letters, CAPS forms, and other pre-hire documentation through DocuSign and track completion.

Follow up on outstanding pre-employment documents and communicate status or concerns to the appropriate People Operations team member.

Manager Training & Department Coordination -- 20%

Coordinate new manager training schedules and related administrative activities.

Prepare training paperwork and materials.

Track manager training participation and completion.

Maintain organized and accurate training records.

Assist with scheduling, communications, and materials for other People Operations training activities as assigned.

People Operations Administrative Support -- 15%

Maintain accurate and organized electronic records and documentation.

Provide administrative support for People Operations projects and departmental initiatives.

Assist with scheduling, document preparation, data entry, tracking, and follow-up activities.

Maintain confidentiality of employee, candidate, and organizational information.

Provide additional administrative support as assigned.

MINIMUM QUALIFICATIONS

Education

High school diploma or equivalent.

Experience

Two (2) to five (5) years of administrative assistant or related administrative experience.

Previous experience providing administrative support within Human Resources or People Operations.

Experience supporting recruitment, onboarding, orientation, or employee records processes.

Familiarity with Human Resources Information Systems (HRIS), Applicant Tracking Systems (ATS), DocuSign, SkillSurvey, or similar systems.

KNOWLEDGE, SKILLS AND ABILITIES

Strong organizational and time-management skills.

High level of accuracy and attention to detail.

Professional and courteous interpersonal communication.

Ability to prioritize and manage multiple assignments simultaneously.

Ability to maintain confidentiality and exercise appropriate discretion.

Ability to follow established processes and identify when questions or issues should be escalated.

Ability to maintain accurate records and appropriately manage electronic documentation.

Ability to establish effective working relationships with candidates, employees, leaders, and People Operations team members.

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