Finance & Administration Specialist

Pickaway Progress Partnership • Circleville, OH • 22h ago

POSITION OVERVIEW

As the economic development organizations serving Pickaway County and its municipalities, the Pickaway County Port Authority (PCPA) and Pickaway Progress Partnership (P3) have three primary objectives: Promote and market the advantages of locating and doing business in Pickaway County. Strengthen the local business environment by supporting the retention and expansion of existing employers. Provide a seamless network of economic development services and value-added programs to existing businesses, local governments, and prospective companies throughout Pickaway County.

The Finance & Administration Specialist will support the organization's financial, administrative, governance, and operational needs. Reporting to the Executive Director, this position works independently to manage daily accounting, board and committee support, records and compliance, and office operations. The ideal candidate is organized, detail-oriented, dependable, and able to balance financial responsibilities with the broader administrative needs of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Finance & Accounting

Manage daily accounting functions, including accounts payable, accounts receivable, invoicing, deposits, reconciliations, and expense tracking.

Maintain accurate financial records, monitor cash flow, and assist with financial statements, budgets, grants, and contract reporting.

Prepare financial records for audits and ensure appropriate internal controls, documentation, and compliance.

Public Records & Records Management

Serve as the agency's records custodian and manage public records requests in accordance with Ohio law.

Maintain organized physical and electronic records, including retention, archiving, and official agency documents.

Board & Committee Support

Coordinate Board and committee meetings, including scheduling, notices, agendas, packets, and meeting materials.

Attend meetings as needed, prepare minutes, maintain official records and resolutions, and track follow-up items.

Office Administration & Operations

Oversee daily office operations, including vendors, supplies, equipment, technology, and office systems.

Provide administrative support to the Executive Director and Assistant Director and assist with special projects and organizational priorities.

DESIRED SKILLS & EXPERIENCE

Effective communication and people skills with the ability to build professional relationships with business leaders, elected officials, government representatives, and community partners.

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