Accounting & Business Administration Coordinator - 1st Shift

Ambient Recruiting • Holland, MI • 6h ago

Ambient Recruiting is partnered with a fast-growing furniture manufacturer company in Holland, MI who is actively looking for a Accounting & Business Administration Coordinator. The selected candidate will initially work alongside the employee currently responsible for many of these activities, who is expected to retire, allowing for a structured training and knowledge-transfer period before gradually assuming full ownership of the role. The primary focus of the position will be Accounts Payable, Accounts Receivable, and Human Resources administration. The role will also provide cross-functional support in customer service, sales order entry, logistics coordination with external warehouses, inventory reconciliation, and purchasing. The ideal candidate is comfortable working in a small, fast-paced organization, managing multiple priorities, and communicating with customers, vendors, employees, external partners, and an international team.

Accounting & Business Administration Coordinator Benefits:

Temp to hire or direct hire BOE

1^st^ Shift

Pay: BOE $28.00 - $30.00

Well organized company

Competitive wages

Full benefit packet when hired-in: Medical, Dental and Vision Insurance Plans with HAS

Retirement plan with a 3% employer match, 10 paid holidays per year, paid time off

Accounting & Business Administration Coordinator Responsibilities:

Accounts Payable, Accounts Receivable & Financial Support

Process vendor invoices and ensure accurate coding, documentation, approval, and timely entry into the accounting system.

Match vendor invoices with purchase orders and receiving information and investigate discrepancies with internal teams.

Prepare and coordinate vendor payments in accordance with approved payment terms and company procedures.

Monitor accounts payable balances, vendor statements, due dates, credits, and other AP-related issues.

Maintain accurate vendor records and support new vendor setup and required documentation.

Create customer invoices and process customer payments and ensure timely recording of all incoming receipts.

Monitor accounts for receivable balances and follows up on outstanding payment or other AR related issues.

Monitor inventory levels from an accounting perspective

Resolve customer billing or payment issues in coordination with internal teams.

Support customer onboarding from an accounting perspective.

Assist with monthly bank and credit card reconciliations.

Coordinate with external accountants and international finance teams as needed.

Maintain organized electronic records for financial documentation and year-end reporting.

Support annual insurance audits and client diversity reporting.

Assist with cross-check warehouse inventory accuracy with system records.

Human Resources Support

Maintain accurate and up-to-date employee records and HRIS systems in compliance with legal requirements.

Support employee onboarding and offboarding, including documentation, benefits enrollment, and internal system updates.

Administer employee benefits programs, including enrollments, terminations, and annual open enrollment coordination.

Assist in recruitment by posting jobs, screening candidates, and coordinating interviews.

Track and support performance evaluation cycles, including collecting forms and following up on completion.

Assist with maintaining employee time clock records and assist with payroll coordination.

Communicate with staffing agencies and help manage temporary employee reporting.

Monitor relevant federal and state employment law updates and support ongoing review of HR policies, procedures, and e

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