Job Title: Workforce Specialist
Job Description
The Workforce Specialist supports the full employee lifecycle, including pre-boarding, onboarding, employment changes, and offboarding. This role ensures a smooth and professional integration of new employees into the organization by preparing documentation, managing compliance tasks, facilitating orientation, and delivering consistent administrative support throughout the onboarding experience. The position rotates across multiple functional areas within Shared Services and the Center of Excellence, such as Pre-boarding, Onboarding, Employment Changes, and the Accelerated Response team, while adhering to established HR guidelines and standardized processes. Success in this role requires exceptional attention to detail, accuracy in data entry, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
Support the full cycle of pre-boarding, onboarding, employment changes, and offboarding for employees.
Prepare letters, forms, and other documentation to ensure a smooth integration of new hires into the organization.
Manage compliance-related tasks and ensure all required documentation is completed accurately and on time.
Facilitate new hire orientation and provide ongoing administrative support throughout the onboarding experience.
Rotate across functional areas within Shared Services and the Center of Excellence, including Pre-boarding, Onboarding, Employment Changes, and the Accelerated Response team, to meet operational needs.
Adhere to established HR guidelines, policies, and procedures while using standardized forms and processes.
Perform accurate and timely data entry into HR and payroll systems to maintain the integrity of employee records.
Maintain organized and up-to-date documentation to support HR audits and internal controls.
Provide human resources administrative support, including clerical tasks, file management, and general office administration.
Assist with recruitment activities, such as coordinating interviews, supporting candidate communication, and helping with new hire orientation logistics.
Support employee relations by responding to routine HR inquiries and directing employees to appropriate resources.
Collaborate with HR, payroll, and benefits teams to ensure accurate processing of employment changes and related transactions.
Handle sensitive and confidential employee information with discretion and professionalism.
Apply knowledge of labor laws and HR standards when supporting HR processes and employee-related actions.
Build and maintain positive working relationships across the organization through effective relationship management and communication.
Essential Skills
At least 3 years of experience in a Staffing Coordinator or Human Resources position.
Demonstrated ability to design and implement HR strategies, including recruitment, training, and employee onboarding.
Strong verbal and written communication skills with the ability to engage effectively at all organizational levels.
Comprehensive knowledge of human resources principles, practices, and standards.
Thorough understanding of current labor regulations and applicable legal requirements.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Proven accuracy and attention to detail in data entry and documentation.
Ability to manage multiple priorities and tasks in a fast-paced environment.
High level of dependability and discretion in handling sensitive and confidential information.
Experience in human resources administration, onboarding, offboarding, and HR support.
Ability to provide administrative and clerical support within an HR or shared services environment.
Additional Skills & Qualifications
Experience as a staffing coordinator or in a similar HR support role.
Experience in recruitment, including candidate coordination and orientation support.
Knowledge of payroll processes and payroll benefits administration.
Experience with new hire orientation and human resources onboarding processes.
Administrative assistance and general office administration experience.
Clerical skills, including document preparation, filing, and record management.
Relationship management skills to build effective partnerships across the organization.
Understanding of employee relations and basic labor law concepts.
Bilingual proficiency in English and Spanish is preferred.
Ability to contribute to HR strategies that support organizational growth and employee engagement.
Work Environment
This role follows a standard full-time schedule, typically from 8:00 a.m. to 5:00 p.m., with flexibility on hours based on business needs. Overtime is allowed when required to support HR operations and peak workloads. The position operates within a growing organization that has recently expanded its facilities and offers opportunities to grow with the company. After approximately 90 days of training, the role transitions to a hybrid schedule, combining on-site work with remote flexibility. The environment is collaborative and fast-paced, with a focus on shared services, HR excellence, and continuous improvement in employee experience.
Job Type & Location
This is a Contract to Hire position based out of Jacksonville, FL.
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Jacksonville, FL.
Application Deadline
This position is anticipated to close on Nov 19, 2026.
Workplace Type
This is a fully onsite position in Jacksonville,FL.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
