Administrative Assistant/ Receptionist
Job Description
The Administrative Assistant provides comprehensive administrative and operational support to a busy facility, ensuring smooth day-to-day operations. This role serves as a central point of contact for employees, visitors, and external partners, manages key administrative processes, and supports HR-related activities such as attendance tracking, onboarding, and employee programs. The position combines front desk and reception duties with data entry, reporting, and coordination of employee events and recognition initiatives.
Responsibilities
Manage all incoming calls and visitors for the facility, greet guests professionally, and direct them appropriately to ensure effective communication and a positive first impression.
Track daily employee attendance, assist with timecard maintenance, and prepare attendance-related warnings in coordination with managers.
Administer employee recognition and engagement initiatives, including programs such as Win the Day and other appreciation or incentive programs.
Monitor and restock office and breakroom supplies, maintain mailroom inventory, and sort and distribute daily incoming mail.
Pull data from various systems, analyze trends, and prepare operational reports to support leadership and site operations.
Assist in developing presentations and internal communications, and complete various administrative projects as needed.
Support new hire onboarding processes, including coordinating new hire documentation and helping employees navigate systems such as UKG.
Facilitate site training sessions by coordinating logistics, materials, and communications as needed.
Support the planning and execution of employee appreciation events, including ordering food, coordinating logistics, and communicating event details.
Coordinate conference room reservations and meeting logistics, including preparing materials, documenting meeting minutes, and tracking action items.
Generate site communications such as correspondence, newsletters, signage, and other internal announcements to keep employees informed.
Perform front desk and reception duties, including welcoming visitors, coordinating interviews, and assisting with locker assignment and cleanout for temporary employees and new hires.
Essential Skills
High school diploma or equivalent.
At least 1 year of experience in an administrative or operations support role, preferably in a manufacturing or facility-based environment.
Ability to communicate effectively in English, both verbally and in writing.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Experience with basic Excel functions and data entry.
Familiarity with timekeeping systems such as UKG (nice to have but not required).
Additional Skills & Qualifications
Associate or bachelors degree in business administration or a related field is preferred.
Experience in a manufacturing or facility-based environment is preferred but not required.
Experience providing front desk, reception, or customer-facing administrative support.
Work Environment
This role is fully onsite and based in an office environment within a facility. The schedule typically runs Monday through Thursday from 8:00 a.m. to 5:00 p.m. for approximately 32 hours per week, with some flexibility to adjust hours slightly as needed. The position is a fixed-term contract role providing coverage for a leave period.
Job Type & Location
This is a Contract position based out of Papillion, NE.
Pay and Benefits
The pay range for this position is $22.00 - $26.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Papillion, NE.
Application Deadline
This position is anticipated to close on Nov 12, 2026.
Workplace Type
This is a fully onsite position in Papillion,NE.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
