ADMINISTRATIVE ASSISTANT

Community Council of Idaho • Caldwell, ID • 4h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2635952

ADMINISTRATIVE ASSISTANT (CENTRAL LEVEL)

Status: Non-Exempt / Hourly

Summary: The MSHS - Admin Asst - CENTRAL OFFICE position provides administrative and office support to leadership and staff by handling correspondence, preparing documents, maintaining records, and assisting with daily operations. This role answers phones, helps process payments and invoices, manages office supplies, and supports purchasing and procurement activities. The Administrative Assistant helps keep information organized, prepares meeting notes and reports, and provides customer service to staff, vendors, and the public. This position requires strong organizational skills, attention to detail, professionalism, and the ability to handle multiple tasks while maintaining confidentiality.

Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

Provide administrative/clerical support to (MSHS) Director,

Assistant Director, and Regional Services Administrator and department staff

Take and prepare minutes in assigned meetings

Prepare, receive, and route incoming/outgoing messages, mail, and

letters

Ability to prepare letters, documents, records, and reports

Review and process payment requests, contracts, and vouchers

Resolve conflicts with vendors and/or discrepancies on invoices

Administer the purchase and procurement of supplies and services

Develop and implement standards and specifications for procurement

Develop and administer bid requests

Monitor supply and inventory levels

Supervisory responsibilities

Answer telephone inquiries, provide information, take and forward

inquiries and messages to the proper recipients

Perform general office duties: data/word processing and input,

copying, and filing

Knowledge of customer service and ability to provide general

administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators

Ability to multitask, meet deadlines, and remain calm and

professional under pressure

Maintain standards of confidentiality of CC Idaho clients and

records

Performs all work duties and activities in accordance with CC Idaho

policies, procedures, and safety practices

Required Physical Demands

Is frequently required to stand; walk; climb or balance, sit, stoop,

kneel, crouch, or crawl; reach with hands and arms

Must be able to lift and/or move up to 50 pounds

BENEFITS:

**If you are interested in becoming a leader, making a difference, and inspiring others then apply today to become a part of CC Idahos team.

We offer a wide range of benefits. Whats in it for you**

Medical, Dental and Vision Benefits

Low deductibles

Low employee premiums

Group Life Insurance

Supplemental Life Insurance

Long/Short Term Disability Insurance

Flexible Spending Accounts (Medical/Daycare)

Roth & Traditional 401K
Available after 1 yr. of employment

Employer match up to 4.5%

Employee Assistance Program (EAP)

AFLAC

Legal Shield

Benefit Continuation (COBRA)

Leave Benefits:

Generous Paid Time Off Policy (PTO)
First year of service 20 days

After five years of service 25 days

After ten years of service 30 days

Plus, twelve (12) paid holidays

Educational Leave

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