Administrative Assistant, Information Technologies

Cornell University • Ithaca, NY • 1d ago

Administrative Assistant, Information Technologies About Information Technology at Cornell Information Technology (IT) is a strategic enabler for many functions at Cornell University, with staff located across colleges, administrative units, and campuses throughout the institution. While comprised of many organizations, IT operates as one partnering closely with faculty, staff, and students to support teaching, research, and business operations. By being embedded where the Cornell community is, IT is well positioned to provide support ranging from daytoday needs to large, complex initiatives that advance major academic, research, and operational objectives across the university. The Opportunity Are you a highly organized professional who thrives in a fast-paced environment, enjoys supporting leaders and teams, and takes pride in creating exceptional experiences for others? Cornell University Information Technology organization is seeking an Administrative Assistant to join our collaborative administrative support team.In this role, you will provide high-level administrative support to senior leaders within the Office of the Chief Information Officer (CIO), helping advance strategic initiatives that support technology, innovation, artificial intelligence, cybersecurity, customer experience, and enterprise services across the university. You will play a vital role in ensuring operations run smoothly by coordinating complex schedules, organizing events, managing communications, supporting recruitment efforts, and delivering outstanding service to a diverse community of stakeholders. What You'll Do Administrative Support & Executive Coordination: Coordinate complex calendars, schedules, and meeting logistics for senior leadership. Coordinate and track meetings involving university leadership, internal teams, and external partners. Anticipate administrative needs by proactively preparing leaders for meetings, events, and projects. Direct communications and information flow, ensuring urgent and sensitive matters receive timely attention. Coordinate department meetings, special events, workshops, and conferences, including the biannual Emerging Tech Dialogues event. Provide exceptional customer service to employees, visitors, candidates, vendors, and stakeholders. Support onboarding and offboarding activities for employees. Handle confidential and sensitive information with professionalism and discretion. Serve as backup support for other administrative team members as needed. Travel Coordination: Arrange complex domestic and international travel for staff, candidates, visitors, and vendors. Develop detailed itineraries and campus visit schedules. Coordinate candidate visits and recruitment-related travel logistics. Process travel reimbursements and assist travelers with policy guidance. Procurement & Operations Support: Purchase office supplies, equipment, software, and business-related resources. Coordinate conference registrations, training programs, and software license renewals. Maintain inventories and monitor purchasing activity. Work with vendors and university partners to resolve procurement-related issues. Support a welcoming, productive, and well-equipped workplace environment. Recruitment & Hiring Support: Coordinate interview schedules and candidate communications. Partner with hiring managers to support recruitment activities. Create comprehensive candidate itineraries and oversee interview logistics. Serve as a point of contact for candidates throughout the hiring process. Ensure a positive, professional, and inclusive candidate experience. Facilities & Building Support: Provide backup support for building coordination activities. Receive and distribute deliveries and packages. Assist with building access, security, and emergency communication

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