Advancement Data Coordinator

Robert Half • San Mateo, CA • 1h ago

Description

We are looking for a detail-focused Advancement Data Coordinator to join our team on a Contract basis in San Mateo, California. This position supports donor data operations during a high-volume giving period and plays an important role in maintaining accurate records, processing contributions, and supporting stewardship activities. The ideal candidate brings strong data entry skills, sound judgment with financial and constituent information, and the ability to work efficiently across administrative, reporting, and event-related tasks.

The duration for the project is November 12th - December 4th.

Responsibilities:

Enter and update donor, gift, and constituent information with a high degree of accuracy while maintaining timely processing standards.

Review contribution records, acknowledgements, and financial coding to help ensure donations are documented correctly and routed appropriately.

Monitor data quality through recurring audits, cleanup efforts, and process checks that strengthen consistency across Advancement records.

Support reporting and reconciliation activities, including monthly gift balancing, batch exports, and coordination with Finance on revenue tracking.

Prepare acknowledgement letters, donor correspondence, and mailing materials for both digital and printed outreach initiatives.

Assist with donor events by managing attendance data, entering event-related gifts, and providing on-site operational support when needed.

Track portfolio and stewardship activity updates, share relevant coding or procedure changes with team members, and flag trends that may require follow-up.

Contribute to written procedures, administrative projects, prospect research, and other departmental support activities assigned by leadership.

Requirements - 3+ years of experience in data entry, administrative coordination, or donor database support.

Demonstrated ability to enter numeric and text-based data accurately and efficiently in a computerized environment.

Strong technical aptitude and confidence working with databases, spreadsheets, and online giving platforms.

High level of attention to detail with the ability to manage confidential donor and financial information responsibly.

Effective written and verbal communication skills for preparing correspondence and collaborating with internal teams.

Ability to organize multiple tasks, meet deadlines, and maintain accuracy during busy seasonal periods.

Proficiency in typing and general computer-based data processing tasks.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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