Executive Assistant and Operations Administration (On-Site)

UCLA Health • Los Angeles, CA • 1h ago

Description

In this role, you will provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.

As our Executive Assistant, you will include manage complex calendar, project manage and follow up on various high-level open items, schedule and organizing meetings, compose correspondence, transcribe minutes, and prepare presentations. Other duties include monitoring Human Resource competencies, ordering supplies, arranging travel plans, and assisting with miscellaneous projects as needed by the Executive Director.

Salary Range: $100,975 - $153,655 Annually

Qualifications

We're seeking a detail-oriented individual with:

A Bachelors degree and/or equivalent combination of education and experience

Experience assisting at an executive level

Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred

Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.), computers and projectors

Ability to use Internet as a tool for research and communication

Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence

Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment

Ability to coordinate complex calendars

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

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