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Admin and Office Spec III

Old Dominion University • Norfolk, VA • 14h ago

Position Information

Role Title Admin and Office Spec III

Role Code 19013

Pay Band 03

Posting Details

Working Title Fiscal Technician, DCEPS

Position Number 00378A

Department DARDEN COLLEGE OF EDUC

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

This position's primary responsibility is to provide support to the department chairs on the fiscal management of the departments' operating budgets. The incumbent will work with the Office Managers/Receptionists and budget unit directors to ensure the prompt and timely processing of procurement paperwork (LPOs, requisitions), receiving reports, travel reimbursements, and hiring paperwork in compliance with the policies of the Commonwealth of Virginia and the Office of Finance.

Type of Recruitment

Knowledge, skills and abilities

Extensive knowledge of general fiscal procedures.

Working knowledge of information systems and computer software used to prepare correspondence, create reports, and manipulate data such as Banner and Microsoft Office products. Working knowledge of general office procedures. Working knowledge of effective customer service and problem resolution techniques. Exceptional interpersonal skills. Excellent oral and written communication skills. Excellent time management and organizational skills. Demonstrated ability to interact professionally and effectively with students, faculty and other University personnel.

Special licenses, registration or certification

N/A

Education or training

None

Level and @type of experience

Considerable experience in administrative support role. Considerable experience monitoring and reconciling departmental budgets.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some experience in managing complex fiscal electronic systems. Some experience using BANNER General Campus, TEMS , FLAC , E- PAF , Student Access, Accounts Payable LPO Processing, Accounts Payable, Vendor Payment Research, Budget Query, and Chart of Accounts Validation. Familiarity with the University is desirable.

Conditions of Employment

Position is located on ODU's main campus.

Monday - Friday.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03445

Job Open To General Public

Open Date 11/04/2026

Close Date 11/20/2026

Open Until Filled No

Special Instructions Summary

Please submit cover letter, resume, and professional references.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page https://www.odu.edu/education

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair @type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor's legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?

Yes - If yes, please upload a copy of your Standard Form (SF-50)

No
Do you now, or will you in the future, require sponsorship for an employment visa?

Yes

No

Applicant Documents

Required Documents

Resume

Cover Letter/Letter of Application

Contact Information for Professional References

Optional Documents

Yellow Layoff Form

Blue Layoff Card

AHP Letter

Standard Form 50 (SF-50)

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