Administrative Assistant

Robert Half • San Mateo, CA • 3h ago

Description

Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure a seamless experience for both internal teams and external stakeholders. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping processes organized and running efficiently.

Key Responsibilities:

Provide administrative support to department leaders and team members

Manage calendars, schedule meetings, and coordinate appointments

Answer and direct incoming phone calls and emails professionally

Prepare, edit, and distribute correspondence, reports, and presentations

Maintain electronic and paper filing systems

Assist with data entry, record management, and document preparation

Coordinate office supplies, vendor relationships, and facility requests

Support travel arrangements, expense reports, and meeting logistics

Serve as a point of contact for visitors, clients, and employees

Assist with special projects and other administrative duties as assigned

Requirements

Qualifications:

2+ years of administrative, office support, or customer service experience

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Excellent written and verbal communication skills

Strong organizational skills with the ability to manage multiple priorities

High attention to detail and problem-solving abilities

Ability to maintain confidentiality and handle sensitive information

Professional demeanor with a customer-service mindset

Preferred Qualifications:

Experience supporting multiple departments or executives

Exposure to CRM, ERP, or database systems

Associate or bachelor's degree preferred but not required

What Makes Someone Successful in This Role?

Takes initiative and anticipates needs before they arise

Remains organized and adaptable in changing priorities

Communicates effectively with individuals at all levels

Demonstrates professionalism, discretion, and reliability

Finds solutions and keeps projects moving forward

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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