Administrative Assistant

Robert Half • Gardena, CA • 5h ago

Description We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace.

Responsibilities:

Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately.

Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence.

Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks.

Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency.

Coordinate office meal orders and help manage related logistics for staff needs and team gatherings.

Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination.

Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy.

Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions. Requirements - Prior experience in an administrative, office support, receptionist, or similar role.

Strong ability to manage inbound calls professionally and communicate clearly with internal and external contacts.

Proficiency in administrative support tasks, including scheduling, recordkeeping, and general office coordination.

Accurate data entry skills and strong attention to detail when handling documents and information.

Ability to work independently, manage competing priorities, and follow through on assignments with minimal supervision.

Flexible and resourceful approach with the willingness to support a variety of changing office needs.

Strong organizational skills and a proactive mindset for identifying and resolving day-to-day administrative needs. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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