Job Title: Admin Assistant
Job Description
The Admin Assistant Assistant provides day-to-day HR support to manufacturing sites and plays an integral role in strengthening the overall employee experience.
Responsibilities
Serve as a primary point of contact for routine employee questions and HR inquiries, providing timely and accurate information.
Assist managers with basic HR policy interpretation under the guidance and direction of senior HR staff.
Prepare and issue employee verification letters and other HR-related correspondence as needed.
Support the Talent Acquisition team and HR Generalist with interview scheduling, candidate communication, and logistics for hiring managers.
Post job requisitions, monitor candidate movement, and support applicant management within the applicant tracking system (ATS).
Assist with job fairs, campus recruiting events, and trainee pipeline initiatives to help attract talent.
Support pre-hire activities, including document collection, background checks, onboarding tasks, and system setup for new hires.
Participate in weekly new-hire orientation sessions and support the HR Generalist with document collection and other logistics.
Maintain onboarding materials, checklists, and compliance documentation for the creation and upkeep of employee files.
Create and maintain accurate and complete employee files, ensuring compliance with all applicable state and federal document retention requirements and regulatory standards.
Support the HR Generalist with logistical coordination for intern and trainee programs, including onboarding, engagement activities, and internal coordination with host departments.
Maintain trackers for intern and trainee timelines, documentation, and program milestones to ensure program requirements are met.
Assist with HR transactions, including hires, terminations, transfers, pay changes, and leave actions in alignment with HR policies and procedures.
Provide general administrative and data entry support for HR processes, ensuring accuracy and confidentiality.
Support HR compliance activities in a regulated manufacturing/GMP environment.
Essential Skills
Previous human resources experience, preferably in an HR support or assistant role.
Experience supporting HR processes such as onboarding, recruiting, or employee relations.
Familiarity with leave administration concepts, including FMLA.
Experience working in a manufacturing and/or GMP-regulated environment.
Strong administrative support and data entry skills with high attention to detail.
Ability to manage multiple tasks in a fast-paced environment while maintaining accuracy and organization.
Effective written and verbal communication skills for employee interaction and HR correspondence.
Ability to work collaboratively with HR Generalists, Talent Acquisition, and hiring managers.
Bilingual communication skills (ability to communicate effectively in more than one language).
Additional Skills & Qualifications
Experience using an applicant tracking system (ATS) for posting jobs and managing candidates.
Exposure to new-hire orientation, intern programs, or trainee program coordination.
Understanding of HR compliance requirements related to document retention and regulatory standards.
Comfort working in a regulated, process-driven environment such as manufacturing or GMP.
Strong organizational skills with the ability to maintain trackers, checklists, and HR documentation.
Interest in developing a long-term career in human resources, particularly within a manufacturing setting.
Job Type & Location
This is a Contract position based out of Fall River, MA.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Fall River, MA.
Application Deadline
This position is anticipated to close on Nov 6, 2026.
Workplace Type
This is a fully onsite position in Fall River,MA.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
