Office Manager

Central Vermont Community Radio • Barre, VT • 8h ago

This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1433848

Reports to: General Manager

Position Type: [Part-time, 20 hours a week, \$18-20/hour (dependent on experience)]

Location: Barre, VT, this is an on-site required position

Applications Due: November 30, 2026

Start Date: By January 1, 2027

Position Summary

The Office Manager supports the day-to-day administrative operations of the station,with a particular focus on fund drive administration, donor and financial tracking,volunteer support, and maintaining organized systems that help the station operateeffectively.

Working closely with the Executive Director, CVCR Board, and volunteers, the OfficeManager helps coordinate station projects, including fundrives! and small communityevents in our new space, and maintains accurate donor and fiscal records, supportsvolunteers at the station, and ensures that routine office operations run smoothly.

This position is well suited to someone who is organized, detail-oriented, collaborative,and comfortable working in a small, community-focused nonprofit environment whereflexibility and teamwork are essential.

Key Responsibilities

Fund Drive Administration and Support

Assist with planning and preparing for on-air fundrives, including organizingmaterials (scripts, promos, and other materials), maintaining schedules, andcoordinating administrative details.

Support the day-to-day logistics of fundrives, including donation entry,recordkeeping, daily total updates, and tracking campaign progress.

Assist with post-drive reconciliation, reporting, and documentation.

Maintain accurate donor records in the stations database.

Manage year round donor acknowledgments, thank-you letters, gifts, and follow-up communications. Work with the Executive Director to improve improvements systems that willmake all our work more efficient.
Day-to-Day Office Administration

Manage routine office operations, including mail, email, phone calls, and upkeepof the space.

Provide general administrative support to the Executive Director and CVCRboard as needed.

Assist with contracts, invoice processing, expense documentation, deposits, andother basic financial administrative tasks, as assigned.

Maintain clear, accessible documentation of administrative procedures andrecurring tasks.

Help ensure that office and shared spaces remain organized and that stationfacilities are used appropriately.
Volunteer Support and Coordination

Serve as an administrative point of contact for the public (on site), stationvolunteers and programmers.

Assist with volunteer onboarding (general volunteers and programmers),maintaining contact information, collecting required paperwork, andcommunicating station procedures.

Help distribute station updates, deadlines, schedules, and other importantinformation to volunteers.

Provide administrative support for volunteer meetings, orientations, trainings, andstation events.

Support small community events and other gatherings in our new space asneeded.

Foster a welcoming, organized, and supportive environment for the stationsvolunteer community.
General Organizational Support

Support the Executive Director and CVCR Board with special projects andrecurring administrative tasks.

Assist with preparing contracts, maintaining donor records, and organizingmaterials for events, projects, meetings and other organizational activities.

Help track important dates, deadlines, renewals, and routine administrativerequirements for the underwriting and sponsor program.

Maintain appropriate confidentiality when handling donor, personnel, financial, and organizational information.

Contribute to improving office systems, communication, and workflows as the stations needs evolve.

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