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Administrative Specialist II

University of Idaho • Moscow, ID • 3h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2634269

University of Idaho

**Appointment Information

Working Title:** Administrative Specialist II

Division/College: 3994-COE College of Engineering

Department: 831-COE College of Engineering

Location: Moscow

FTE: 1

Advertising Pay Range: \$18.79 per hour or higher commensurate with experience

Is this position contingent on work and/or funding: False

FLSA Status: Classified

Type of Appointment: Full Fiscal Year

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include:

Compose, proofread, edit and distribute a variety of business

documents and routine reports

Maintain schedules and event calendars

Coordinate logistics for regular travel and meetings

Collect and organize data, enter information into various electronic

systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data

Review internal operating procedures and practices to determine

whether improvements can be made in areas such as workflow and records management

Greet office visitors and respond to incoming calls and email

correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals

Manage inventory

Other duties as assigned

Required Experience:

One year performing office support functions such as document or

records management, composing or editing and formatting business documents, reception and/or customer service

Using computer software and applications for word processing,

spreadsheets, email and internet research

Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

High School Diploma or equivalent

Required Other:

none

Additional Preferred:

Bachelor\'s Degree in business, finance or a related field

Experience in providing excellent customer service

Using MS Office and other complex software (such as financial and

personnel records management systems) while completing administrative tasks

Interpreting, applying, and explaining complex information such as

regulations, policies or services

Independently solving problems and performing liaison activities in

a work setting and coordinating activities requiring complex processes

Proclivity for identifying and implementing process efficiency

improvements

Ability to work effectively and cooperatively with multiple units

and departments

Providing proactive, strategic and detail-oriented approaches with a

strong commitment to quality

Independently solving problems and performing liaison activities in

a work setting and coordinating activities requiring complex arrangements

Editing and writing business correspondence using proper grammar and

punctuation as demonstrated in application materials

Experience collecting and compiling data

Physical Requirements and Working Conditions:

none

**Posting Information

Open Until Filled:** True

Special Instructions to Applicants: Applications received by October 6, 2026 will receive first consideration.

Visa Sponsorship: No

Degree Requirement Timeline: Degree required at time of hire

To apply, please visit: https://careers.uidaho.edu/jobs/administrative-specialist-ii-moscow-idaho-united-states

Posted by the FREE value-added recruitment advertising agency

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