Details
Open Date 10/30/2026
Requisition Number PRN46616B
Job Title Office Administrators
Working Title Administrative & Office Coordinator
Career Progression Track P00
Track Level P3 - Career, P2 - Developing
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
M-F with occasional evenings, weekends, and holidays. This position requires full-time on site presence at the Natural History Museum of Utah on the Research Park campus of the University of Utah in Salt Lake City and occasional travel for professional meetings, offsite meetings and events, and/or collaborative projects.
VP Area Academic Affairs
Department 00018 - Utah Museum of Natl Hist Oper
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $51,000 - 53,000
Close Date 11/30/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
NHMU is the largest natural and cultural history museum in the intermountain west. Founded in 1963 as the state of Utah's natural history museum and part of the University of Utah in Salt Lake City, NHMU has grown into a distinguished scientific and cultural institution with the mission to illuminate the natural world and the place of humans within it. Reporting to NHMU's Executive Project Manager, the Administrative & Office Coordinator provides administrative and office support to NHMU's leadership team. Working in close partnership with the Executive Project Manager, this role is part of a collaborative and integrated administrative support team committed to the seamless coordination of leadership priorities. The Administrative & Office Coordinator manages organization-wide administrative needs and supports the administrative functions of the Museum's seven department heads: the Executive Director, Deputy Director and Director of Philanthropy & Communications, Director of Exhibits, Director of Administration, Director of Operations, Director of Education & Community Engagement, and Director of Science. In addition, the Administrative & Office Coordinator supports daily operations of the administrative offices by maintaining shared workspaces, supplies, and office resources.
Responsibilities
Administrative Support - Organization-wide
Schedule and coordinate organization-wide group meetings
Schedule and renew annual organizational memberships
Maintain and update the monthly Department Head on Duty/Department Head on Call schedule Administrative Support - Department Heads
Meet regularly with individual Department Heads to provide requested administrative support, including calendaring and scheduling, purchasing, travel coordination, information gathering, and other administrative duties
Support the Executive Director by coordinating weekly Department Head Meetings
Schedule and coordinate department-wide meetings, including calendaring, communications, logistics, and minute taking
Assist and support the Executive Project Manager as needed Office Management
Inventory and maintain shared office and kitchen supplies
Maintain 5th floor administrative shared spaces, including conference rooms, copy room, and communal events closet
Attend to internal mail/post needs
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.
Office Administrator, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.
Preferences
Qualifications - Required A bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. Qualifications - Preferred
Experience supporting senior leadership in an administrative capacity (i.e., calendar management, travel coordination, and expense reimbursement)
Experience planning and coordinating events, meetings, or team gatherings
Experience managing multiple calendars
Experience working in a team environment
Excellent organizational, multi-tasking and prioritization, and time management skills
Strong written and verbal communication skills
Type Benefited Staff
Special Instructions Summary
Please submit a cover letter with your application materials outlining how your experience meets the job responsibilities, an updated CV/resume, and a list of three references (these will not be contacted unless we notify you).
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
