Job Description
Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Breast Cancer Taskforce
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 4:00:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $32.00 - $52.08 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary:
Equal Hope (formerly Metropolitan Chicago Breast Cancer Task Force) is a Chicago-based nonprofit healthcare organization dedicated to eliminating health disparities in Metropolitan Chicago, with a particular focus on cancer prevention, screening, and health equity. We work collaboratively to provide compassionate, culturally competent health services and navigation programs to underserved communities.
The Business Operations and Finance Manager is a dual-role position providing critical support to the Director of Finance while simultaneously overseeing essential operational functions. This position begins as a contracted role with the opportunity to transition to full-time employment with Equal Hope.
This role combines financial management support with comprehensive operational oversight, including pre- and post-grant award management, information technology coordination, and human resources administration. As Equal Hope operates as a subcontractor within the Rush University Medical Center system, this position requires close coordination with Rush IT and HR departments to ensure compliance with all applicable policies and procedures.
The ideal candidate will be detail-oriented, proactive, and capable of managing multiple priorities while supporting both the financial health and operational efficiency of the organization.
Other information:
Required Job Qualifications:
Bachelor's degree in Business Administration, Finance, Accounting, Nonprofit Management, or related field
Minimum 3-5 years of experience in finance, operations, grant management, or business administration
Experience in nonprofit sector strongly preferred
Proficiency with accounting software (QuickBooks experience required)
Advanced skills in Microsoft 365 suite (Excel, Word, PowerPoint, Outlook)
Experience with grant management and budget tracking
Strong analytical skills with attention to detail and accuracy
Excellent organizational and project management abilities
Ability to work independently with minimal supervision
Strong written and verbal communication skills
Demonstrated ability to manage multiple priorities and meet deadlines
Commitment to confidentiality and discretion with sensitive information
Preferred Job Qualifications:
.Experience with Salesforce or similar CRM platforms
Knowledge of nonprofit financial management and compliance
Familiarity with federal, state, and foundation grant requirements
Previous experience coordinating with larger institutional systems
Understanding of healthcare or public health sector operations
Experience with audit preparation and financial reporting
Project management certification or training
Physical Demands:
N/A
Competencies:
Financial Acumen: Understanding of budgeting, financial analysis, and nonprofit fiscal management
Attention to Detail: Demonstrates accuracy, thoroughness, and commitment to excellence
Organizational Skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines
Problem-Solving: Identifies issues proactively and implements effective solutions
Communication: Clear and professional communication with diverse stakeholders including staff, board members, funders, and external partners
Collaboration: Works effectively across departments and with external partners
Adaptability: Reacts well under pressure and adjusts to changing priorities
Integrity: Maintains confidentiality and demonstrates ethical decision-making
Cultural Competence: Commitment to health equity and ability to work respectfully with diverse communities
Initiative: Takes ownership of responsibilities and proactively identifies opportunities for improvement
Responsibilities:
Financial Management and Support (65%)
Assist the Director of Finance with financial review, analysis, and reporting
Support budgeting processes and financial forecasting for the organization
Monitor grant budgets to ensure adherence to approved spending plans
Collaborate with Program Managers on grant invoicing and budget revision requests
Assist with account payables and receivables with the Finance Department
Support financial statement preparation for Executive Director, Finance Committee, and Board of Directors
Help maintain financial controls and nonprofit best practices
Assist with audit preparation and respond to auditor inquiries
Reconcile grant payments, corporate sponsorships, and donations with Development records
Track and ensure timely receipt of expected payments
Grant Management (25%)
Oversee pre-award grant activities including proposal budget development and submission coordination
Manage post-award grant administration including compliance monitoring and reporting
Maintain comprehensive grants calendar tracking proposal deadlines, report due dates, and award periods
Ensure all grant invoicing is completed to maximize fund drawdown
Monitor program compliance with grant requirements and funder guidelines
Coordinate with program staff to gather information for grant reports
Track grant deliverables and maintain organized grant files and documentation
Liaise with funding agencies regarding grant-related questions and requirements
Information Technology Coordination (10%)
Coordinate with Rush IT department to address organizational technology needs
Assess IT requirements and identify areas for improvement
Troubleshoot technology issues and serve as liaison between staff and IT support
Support implementation of technology solutions and system upgrades
Maintain inventory of technology assets and coordinate equipment procurement
Ensure staff have necessary technology tools and training
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Position Business Operations & Finance Manager
Location US:IL:Chicago
Req ID 30037
