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Office & Admin Specialist Sr

State of Minnesota • Saint Paul, MN • 2h ago

Working Title: Administrative Assistant

Job Class: Office and Administrative Specialist, Senior

Agency: Prescription Drug Affordability Board

Job ID : 98060

Location : St. Paul

Telework Eligible : Yes

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 10/29/2026

Closing Date : 11/12/2026

Hiring Agency/Seniority Unit : Prescription Drug Affordability Board/AFSCME

Division/Unit : Prescription Drug Affordability Board - PDAB

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : St. Paul

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Hybrid work schedule available, up to 50% telework depending on business needs. Telework can be outside of the state of Minnesota if the candidate lives in a state bordering Minnesota and lives 50 miles or less from the primary work location. Primary work location will be the Golden Rule Building in St. Paul.

Internal candidates should contact Human Resources with questions.

This position provides administrative, operational, and engagement support to the Prescription Drug Affordability Board (PDAB). This role ensures effective Board operations, compliance with state policies and laws, well organized meetings and records, and facilitates patient and stakeholder engagement activities essential to the Board's mission.

Responsibilities include:

Providing administrative support to the PDAB Executive Director and PDAB Board of Directors

Maintain PDAB records in accordance with state law and agency policy

Ensure compliance with all applicable agency and state level requirements and procedures

Schedule and coordinate arrangements for PDAB Board and Work Group meetings

Assist the Executive Director in organizing stakeholder listening sessions

Minimum Qualifications

Communication skills sufficient to coordinate Board meetings and clearly communicate procedures and information to internal and external stakeholders.

Customer service skills (phone, electronic, and written correspondence) sufficient to provide courteous, effective service to clients/customers.

Word processing skills sufficient to prepare, edit, and finalize emails, memo, reports, and/or other documents and @types of written communication that are grammatically correct, in proper format, and free of spelling errors.

Skills in database and records management sufficient to organize, maintain, retrieve and protect electronic and paper records in compliance with data privacy and retention requirements.

Skills in website publishing sufficient to build and upload original content, documents, and/or webpages to websites.

Preferred Qualifications

1 year experience working with content management platforms such as Sharepoint.

Organizational and time management skills.

Experience coordinating administrative support for a regulatory or compliance program.

Physical Requirements

Requires occasional moving of articles such as boxes, accounting records, laptop computer, and portable printer.

Additional Requirements

Job offer is contingent upon passing reference checks to verify job-related credentials, a criminal background check and drivers' license check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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