Working Title: WIC Administrative Assistant - Office & Administrative Specialist Senior
Job Class: Office and Administrative Specialist, Senior
Agency: Health Department
Job ID : 98061
Location : St. Paul
Telework Eligible : Yes / Hybrid
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers and eligible bidders simuealtanously.
Date Posted : 10/29/2026
Closing Date : 11/04/2026
Hiring Agency : Health Department
Division/Unit : Child and Family Health Division / Breastfeeding, Training and Communication Unit
Work Shift/Work Hours : Day Shift / 8 a.m. - 4:30 p.m.
Days of Work : Monday - Friday
Travel Required : Yes - Up to 25% of the time
Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Breastfeeding, Training and Communication Unit
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Join our dynamic team at the Minnesota Department of Health (MDH), where your passion for public health can make a tangible impact on the well-being of all Minnesotans. The WIC Administrative Assistant is located within the Breastfeeding, Training, and Communication Unit of the SNP Section. This position provides advanced administrative support to the Supplemental Nutrition Programs Section and the CFH Division.
Primary Responsibilities
Provide administrative support activities and coordination for the Supplemental Nutrition Programs Section.
Provide other program duties to enable effective and efficient functioning for the SNP Section and the Director's Office.
Provide support and coordination of SNP Section and CFH Division meetings to ensure communication and collaboration across WIC local agencies, our section and our division.
Train and support staff in section procedures and other duties as assigned.
In accordance with HR/LR Policy #1422 Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) , this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
One (1) year of experience providing administrative support in a public health, healthcare, or governmental setting. Experience must include the following:
Ability to respond effectively to sensitive inquiries and/or complaints.
Ability to explain policies and procedures in a clear, concise, and professional manner to both internal and external customers.
Communication skills sufficient to answer telephones, direct call, take messages and take meeting notes.
Ability to use computerized software systems and applications, such as Word, Excel, mail merge using two databases, document retrieval, spreadsheet programs, databases, electronic mail programs and scheduling programs.
Degree Equivalencies
A related degree will substitute for the required experience as follows:
Doctorate may substitute for two (2) years of experience.
Master's degree or JD may substitute for eighteen (18) months of experience.
Bachelor's degree may substitute for one (1) year of experience.
Associate's degree may substitute for six (6) months of experience.
Preferred Qualifications
Knowledge of the functions, procedures, policies and organization of the Child and Family Health Division and Minnesota Department of Health.
Advanced proficiency in Microsoft Office Suites programs.
Ability to communicate in other languages such as Hmong, Spanish, or Somali.
Additional Requirements
This position requires successful completion of a background check and employment reference check.
MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.
This employment does not require a valid driver's license, but it does demand travel, which the candidate will be responsible for meeting.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
