Administrative Assistant

Robert Half • Farmingdale, NY • 2h ago

Description

We are looking for a dependable Administrative Assistant to support a busy manufacturing and engineering team. This contract-to-permanent opportunity is ideal for someone who thrives in an organized environment, can manage multiple administrative tasks efficiently, and is comfortable handling routine office coordination. The role also suits a detail-oriented individual with basic technical aptitude who can assist with purchasing activities, shipment tracking, and order processing.

Responsibilities:

Coordinate daily administrative operations, including front office support, data entry, and general clerical tasks.

Receive service-related requests and orders from field technicians, then enter and organize the information accurately for processing.

Monitor incoming and outgoing shipments and provide timely updates on delivery status when needed.

Support purchasing activities by helping create purchase orders and assist with ordering specialized parts using detailed part numbers.

Update and maintain Excel-based forms and logs by making weekly adjustments, additions, and corrections as required.

Answer inbound calls appropriately, direct inquiries as needed, and provide dependable receptionist-style support.

Maintain accurate records for orders, parts, and related documentation to support smooth office workflow.

Work with internal teams to ensure administrative processes are completed accurately and on schedule.

Requirements - Prior experience in administrative support, office coordination, or a similar clerical role.

Ability to manage multiple tasks with strong organization and attention to detail.

Comfortable answering inbound calls and providing attentive front desk or receptionist support.

Basic proficiency in Excel, including updating existing spreadsheets and making routine edits or calculations.

Data entry skills with a high level of accuracy and consistency.

Helpful to have light technical aptitude, especially when working with part numbers, purchase orders, or product-related information.

Strong communication skills and the ability to support field technicians and internal staff effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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