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Account Clerk IV/Accounts Payable

Bay County • Bay City, MI • 19h ago

There is a job vacancy in the BAY COUNTY FINANCE DEPARTMENT - 515 Center Ave, Bay City, MI 48708

JOB TITLE: Account Clerk IV/Accounts Payable

RATE OF PAY: $20.98/HOUR ENTRY PROGRESSING TO $24.94 AFTER 2 YEARS (TU08)

APPLICATION PROCEDURE: Apply online at www.baycountymi.gov/jobs

APPLICATION END DATE: November 10, 2026

This is a full-time position with benefits as provided for within the USW-Fulltime labor agreement, although union membership is voluntary.

Benefits include, but not limited to: HEALTH, DENTAL & VISION INSURANCE LIFE INSURANCE PAID VACATION DAYS PAID HOLIDAYS (14) PAID SICK DAYS PAID PERSONAL DAYS PAID PARENTAL LEAVE PAID BEREAVEMENT FLEX SPEND ACCOUNT PENSION WITH 4% EMPLOYER CONTRIBUTION

*Bay County is a qualifying employer for Public Service Loan Forgiveness (PSLF)

GENERAL SUMMARY: Processes transactions requiring thorough knowledge of countywide and departmental budgeting, accounting, and reporting procedures, as well as general knowledge of grant-related accounting requirements. Performs a variety of accounting and reporting functions as the primary budget/accounts payable clerk. Work must be carried out in a confidential and professional manner under the supervision of the Assistant Finance Officer. This position participates actively in the annual budget process, including but not limited to inputting personnel costs, updating the budget book, and assisting with other required budget preparation tasks.

ESSENTIAL FUNCTIONS: From departmental records and in conformance with accounting standards and procedures, prepares and reviews invoices for accounts payable processing. Reconciles the same with purchase orders and contracts to verify correctness and accuracy and verifies the department's approval.

From departmental records and in conformance with accounting standards and procedures, examines invoices to determine accuracy of coding for entry into the accounts payable system.

Keys and processes claims and oversees the printing of checks and EFTs every week. Collects checks with vouchers and verifies accuracy. Processes checks when necessary.

Works directly with county vendors daily to reconcile vendor statements and unpaid invoices; also works with department/division heads seeking information needed to correctly process invoices in a timely manner. Computes and/or confirms interest or penalty calculations as necessary.

Facilitates the year-end accounts payable accrual process to ensure that previous year invoices are separated from current year invoices and posted to the correct fiscal year.

Prepares journal entries, budget adjustments, purchase requisitions, disbursement vouchers, and invoices. Is responsible for journal maintenance, including posting, balancing, and reconciling.

Carries out special projects using spreadsheets and researches financial problems as directed by the supervisor.

Utilizes standard office equipment efficiently.

Participates in cross-training with staff as required by the supervisor.

1099-MISC reporting. Prepares, reviews, and reconciles vendor payments for 1099 reporting and submits to the IRS annually.

Has responsibility for maintenance, posting, balancing, and reconciling miscellaneous payroll activities.

Monitors budgets and advises management of substantial variations from budgeted amounts.

Facilitates budget preparation, including but not limited to grant year-end closing, fiscal year end closing, and audit work.

Prepares presentation materials and various budget reports (including PowerPoint), analyzes budget data, and assists with payroll projections, personnel cost updates, budget book updates, and related spreadsheet work as part of the annual budget process.

Actively participates in budget preparation activities, including

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